Receptionist/Administrative Assistant

About Baron Capital

Baron Capital is a leading asset management firm founded in 1982. We believe that hiring, retaining, and nurturing talented individuals who share our passion for excellence, integrity, and innovation is the key to our success. This means creating a welcoming, inclusive, and inspiring environment for all, as well as providing the resources and support our employees need to succeed. We take pride in our exceptionally low turnover and consider it a testament to our culture of collaboration and open communication. If you are looking for a career where you are part of a dynamic team where you can truly make a difference, we invite you to consider joining us.

About The Role

As the receptionist, you are the initial point of contact for team members and visitors, creating a welcoming, and service-oriented atmosphere that enhances Baron Capital’s community. You will manage the flow of visitors, ensure accurate and timely completion of receptionist tasks, and support administrative duties. The candidate should have an excellent work ethic grounded in discretion and confidentiality. They should also be ready to assist in any situation or team as needed.

Please note, a minimum of two years of experience at Baron Capital is typically required before being considered for a promotion.

Key Responsibilities

Responsibilities include, but are not limited to:

Receptionist:

• Answer incoming calls and direct callers to the appropriate employees.
• Greeting and guiding visitors to conference rooms and inform the appropriate employee of their arrival in a timely manner.
• Manage conference room schedule, approving and organizing meetings to ensure there are no conflicts.
• Assist executive assistants in arranging and setting up catered meetings.
• Manage the firm’s Seamless account, including researching and creating options for the daily lunch selection, managing lunch deliveries, and resolving incorrect or missing orders.
• Prepare coffee every morning and replenish throughout the day; offer coffee, water, or other refreshments to visitors.
• Notify the facilities manager when kitchen supplies need to be replenished.
• Uphold security protocols to control visitor access.
• Ensure the reception area remains clean, keeps marketing materials stocked, and maintains a professional office atmosphere.
• Maintain conference rooms by arranging chairs, tidying tables, and rooms are set at a comfortable temperature.

Administrative Assistant:

• Provide support to the VP, Head Trader with tasks such as scheduling appointments, ordering catering, coordinating with other assistants regarding availability, and submitting and reconciling expense reports.
• Human Resources and Workplace Operations Department:
• Support employee engagement programs:
• Arrange monthly birthday treats and announcements for all employees.
• Update the Firm’s intranet content, including creating and repurposing content to refresh and drive increased engagement to the site.
• Assist with the onboarding of new hires.
• Marketing Department:
• Support the Marketing team for the Annual Baron Investment Conference:
• Field in-bound calls from shareholders and clients, answer questions or direct inquiries to the appropriate team.
• Provide on-site support for the day of the conference.
• Assist in preparing and processing bulk mailings and firm projects.
• Assist and greet visitors attending in-house events with luggage and directions
• Client Service Department:
• Respond to shareholder inquiries and assist the client services team.

Qualifications

Education And Experience:

• Bachelor’s Degree required.
• 0-2 years of corporate experience.

Knowledge:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Canva is preferred.

Skills And Abilities:

• Demonstrates pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.
• Exhibits persistence and composure when facing challenges or stressful situations.
• Highly motivated, positive, results-oriented self-starter with good work ethic.
• Attention to detail, excellent listening skills, and follow up abilities.
• Demonstrates clear and effective verbal and written communication, actively seeking clarification if necessary.

The base salary range for this position is based on skills, experience, qualifications, and internal equity. It is eligible for an annual discretionary bonus. It also participates in the Firm's 401(k) and Profit-Sharing Plan. The Firm's comprehensive benefits package includes medical, dental, and vision insurance coverage, along with short and long-term disability insurance coverage. In addition, the Firm offers paid time off programs, free corporate gym access, subsidized in-office lunch options, and various employee discounts/perks programs.

Note to third parties: Baron Capital is not seeking or accepting any unsolicited assistance from search and selection firms or employment agencies at this time.

Pay Transparency $55,000—$65,000 USD