Administrative Assistant - Purchasing and Procurement

Pay Range: $22.90 - $28.62/hr. | $47,632 - $59,529 annual compensation 

Job Posting Closing on: Monday, September 22, 2025 📅

Workdays & Hours: Monday – Friday 8am – 5pm; May be called upon to provide administrative support for 24/7 disaster response.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

An Administrative Assistant position is available with the City of Fort Worth Emergency Management & Communications Department Emergency Communication Center Division. Emergency Management & Communications provides the coordination of disaster and emergency response efforts, 911 access, and collaboration among first responders and public safety partners.  

A Defining Opportunity in Public Safety Leadership

This is an opportunity to help reimagine what emergency management and communications looks like in one of America's most dynamic urban centers. With the creation of this new department, Fort Worth is uniquely positioned to build a first-class, nationally recognized emergency management and communications program rooted in innovation, coordination, and resilience — with strong support from the department’s 911 Administrator, Emergency Management Coordinator, and Director.

The EM&C Department plays a vital role in safeguarding the community by:

• Coordinating disaster and emergency response efforts, 911 access, and collaboration among first responders and public safety partners,
• Leading public preparedness initiatives and maintaining communication systems—such as emergency alerts and real-time information sharing—to keep the public informed and protected,
• Supporting recovery and mitigation efforts to minimize future risks, restore essential services, and strengthen community resilience.

Why Fort Worth? This is your chance to make a lasting impact in one of the most vibrant and fast-growing cities in the country. Join us as we build a best-in-class emergency management and communications program that will stand out on the national stage — and help shape the future of public safety in Fort Worth.

Minimum Qualifications:

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience in human resources, accounts payable or purchasing

Preferred Qualifications:

• Four (4) or more years of experience in managing complex administrative tasks, such as timekeeping, payroll, employee records management, purchasing, procurement and contract management.

The Administrative Assistant job responsibilities include:

• Coordinate key administrative functions—including timekeeping, payroll, budgeting, human resources, procurement, and contract administration—to ensure operational excellence within the Emergency Management & Communications Department.
• Support departmental leadership by providing support, financial insight, and administrative coordination that enhances service delivery to the public.
• Advance EM&C’s mission to support the safety and well-being of the community by ensuring that internal operations are efficient, well-resourced, and aligned with the department's emergency response and communications goals.
• Providing support for fiscal operations, including budget development and expenditure monitoring, to ensure responsible stewardship of public resources.
• Facilitate support functions, such as timekeeping, payroll, and employee records management, to support a resilient workforce.
• Coordinating procurement workflows, facilitating purchasing and procurement for supplies and materials, ensuring vendor compliance with established purchasing regulations and policy, and coordinating travel and training arrangements.
• Responding to requests for information, including inquiries from the leadership team, employees, and the public.
• Contributing to organizational effectiveness by identifying opportunities for process improvement, supporting department-wide initiatives, and enhancing interdepartmental and interagency collaboration.

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work-Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.  Due to CJIS requirements related to system access, the following will result in being disqualified for this position:  Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Apply Now! Come be part of something special in Fort Worth. 🌟

Conditions Of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer.  It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.