Alumni News Editor, Alumni Magazine

Department

ADV Alumni Magazine 2

About The Department

The Advancement Office engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. Advancement raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

The Communications team works with partners across Advancement and the University to create fundraising and engagement materials for University of Chicago alumni, parents and friends. Within Communications, the Publications team produces several print periodicals, e-newsletters, and other written communications including the flagship University of Chicago Magazine, a quarterly publication now in its 118th consecutive volume.

Job Summary

The Alumni News Editor is a member of the University of Chicago Magazine editorial staff with responsibility for the Peer Review section, the volunteer class correspondents, and telephone, email, and mail queries to the Magazine. This position reports to the senior associate editor of the University of Chicago Magazine. This role provides professional support and solves straightforward problems in large scale editorial and/or publishing projects. With guidance from others, collaborates with authors to coordinate manuscript elements supplied by many departments, using existing procedures to solve problems that may arise.

Responsibilities

• Produces the Peer Review section of the University of Chicago Magazine, which includes personal and professional news submitted by alumni, as well as content produced by Magazine editorial staff.
• Works closely with a team of 70-plus alumni volunteers who serve as the Magazine’s College class correspondents. Sets deadlines for these partners and edits the columns they submit, about 20 printed pages per issue, for consistency with Magazine style, correct usage, and appropriateness. Works with the fact-checker to ensure accuracy of all materials.
• Writes Peer Review Opener (section introduction), Notes (brief items about alumni in the news), Releases (a roundup of alumni books, films, and recordings), alumni and faculty obituaries, and other copy as assigned.
• Finds appropriate art for the Peer Review section, identifying archival photos pertinent to different class years to publish as sidebars. Researches and writes captions for these images.
• Using InDesign and working with a designer as needed, lays out the Peer Review section, making adjustments as necessary to fit the space. Enters final corrections into the layout and uploads completed files to the printer.
• Participates in the Magazine’s story and issue planning meetings, contributing story ideas. Participates in editing Magazine content.
• Monitors the Magazine’s main email account and responds to a high volume of telephone, email, and mail requests, in consultation with the editor, senior associate editor, and managing editor of the Magazine. Coordinates campus distribution of finished issues to contributors, advertisers, and campus partners. Assists editors throughout ARD Communications with other projects as assigned, including web stories and social media, donor proposals, and stories for other department publications.
• Keeps up with stories and trends in academia through regular reading of newspapers, professional publications and scholarly journals, academic reviews, and other alumni publications. Keeps familiar with current issues at the University by reading student and department publications.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Edits books, journals, or other written materials with some guidance from others. Establishes editing schedules.
• Collaborates with authors to resolve routine and moderate problems using existing procedures and to clarify meaning. Assists with quality control by proofreading edited manuscripts.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Minimum two years of experience writing or editing professionally.

Technical Skills Or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to Advancement, including the University's donor relationship management system.
• Proficient in Microsoft Office Suite.
• Familiarity with the Chicago Manual of Style.
• Proficient in Adobe InDesign.

Preferred Competencies

• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
• Self-motivated and take initiative.
• Communicate complex ideas to an educated general audience in clear and engaging prose.

Working Conditions

• This position has a hybrid work schedule which includes weekly in office presence.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Susie Allen (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

​Flsa Status

Exempt

​Pay Range

$58,650.00 - $69,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.