Admin & Logistic Assistant

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Office And Assets Management:

Design, implement and manage administrative systems for efficient office functioning Manage office support services, local transportation, housing, purchases, building services, and communications (landline) Manage WVTL buildings and utilities and the servicing and maintenance of all WVTL buildings and fixtures Manage WVTL storeroom and office supplies. Ensure adequate fixed assets policies and tracking systems are in place in collaboration with finance department. Oversee security procedures for asset safekeeping and office security. Provide for an efficient service to field offices, ensuring timely and efficient communications (landline phone and photocopy) services. Hotel booking for international guest. Manage vendor relationships, contract negotiations, and compliance Provide logistics reports and participate in emergency response operations Demonstrate basic knowledge of vehicle repair and maintenance, support service scheduling and coordinate with the Logistics Unit for any required servicing

Office Maintenance:

Design and implement systems for efficient office functioning Responsible for the success of the service of assets (AC, Photocopy, landline phone and electricity connection to the office) Ensure all meeting rooms are ready to use for daily meeting.

Staff Supervision:

Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff.  Provide strategic direction and support to staff you supervise, including identifying problems and solutions.  Implement the Performance Development Management system to supervised staff.

Admin & Logistics Duties Procurement Strategy

Meet with Area Program Staff to understand needs. Handle local purchasing and track PRs/ POs. Manage goods receiving, warehousing, and inventory tracking. Maintain the WV asset register.

Others:

Assist on Humanitarian Emergency Disaster Management Lead and Participate in World Vision Spiritual Nurture activities (devotion)

Required Professional Experience

• 2 years in Administration and Logistic Management
• Can drive a vehicle and Valid License (cars & motorcycles)

Required Education, training, license, registration, and certification

• Bachelor's degree in business administration and Logistic Management or any relevant education

Application will be closed on: 3 October 2025

World Vision Timor-Leste applies the safeguarding of children and vulnerable adults and has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WV Timor-Leste’s work. We are committed to fostering a diverse, inclusive, and equitable workplace. We strongly encourage applications from women, people with disabilities, and individuals from diverse backgrounds, including those from underrepresented communities. Our recruitment processes are designed to be accessible and fair, ensuring equal opportunity for all candidates.

Applicant Types Accepted:

Local Applicants Only