Executive Assistant

Job Description

Are you a proactive, dedicated EA who thrives on connecting the dots, anticipating needs, and keeping a high-performing leader laser-focused? If you love bringing structure, managing complex schedules, and making things happen behind the scenes — this is your moment! 

Core Responsibilities

• Calendar and inbox management 
• Support daily management duties of the VP - i.e. travel bookings, visa applications, expenses management, purchasing orders, taking proactive actions 
• Regular interaction with broad stakeholder groups, including cross team coordination and external  
• Attend LT meetings, responsible for note taking and capturing actions, preparation of meeting agenda and materials and other meeting practicalities 
• LT event & workshop planning, including logistics in Denmark and abroad 
• Support strategy planning and deployment 
• Organising the LEL organisation's yearly offsite, including coordinating LEL Sample sales,  
• Support the global core processes – people, finance and communication, i.e. system support, PO support, track various spending if needed + potential ad-hoc project participation 

Play your part in our team succeeding  

In this role, you will be responsible for calendar planning for the VP in the LEGO Licensing & Extended Line organization. Join the EA network in PMD, collaborating with team members across PMD and M&C across levels and functions, as well as external partners.  

Do you have what it takes?  

• Proven experience as a successful PA/EPA or in a comparable administrative role for senior leaders, ideally within a global organization 
• Experience planning and delivering meetings and events while prioritizing multiple tasks, setting priorities, and maintaining organization 
• Strong skills with the usage of Microsoft Office programs 
• Great communication skills and ability to handle a high-level of confidentiality  
• Comfortable managing multiple, semi-defined, and evolving tasks in an environment where priorities can shift hourly  
• A collaborative team player with a strong ability to build relationships quickly and effectively  
• Demonstrated ability to work independently, effectively planning and managing the workload to achieve results and meet deadlines 
• Strong bias for action with a proactive approach to driving tasks forward and anticipating needs. 
• Proficient in both written and spoken English, ensuring clear and effective communication. 

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

• Just imagine building your dream career.
• Then make it real.
• Join the LEGO® team today.