Vietnamese only - Project Officer - Hanoi based

The Project Officer is responsible for assigned tasks among the implementation of Child rights in coffee sourcing sector project and other assigned projects. She/he will be responsible on implementation of project activities in Gia Lai and Dak Lak and other project locations in close coordination with Project Manager and local partners to ensure project delivery as planned, get its objectives, effective, efficient and cost-effective. The PO will assist to ensure that Save the Children Vietnam activities in the field are consistent with SCI and Members’ programming principles and approaches and quality standards, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Contributions To Country Office Operation:

Engage the learning agenda of the country office. 

Implement risk prevention actions those link to project activities. Monitor and alert Project Manager emerging risks and implement risk mitigation activities. 

When relevant and required, provide inputs and ideas for need assessment, child right situational analysis.

When relevant and required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.

Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response.

Project Management

Support Project Manager drafting sub-grant agreements.

Follow SC internal approval process and grant management requirements (e.g. kick-off meeting, donor requirements) during projects implementation.

Provide inputs to Project Manager to adjust the work plans, budget, and procurement plans if needed.

Working closely with partner to implement activities in the field as approved yearly workplans. Those contribute to achievement of project monthly and quarterly operations and quality KPIs.

Provide inputs to Project Manager for quarterly review of operational, finance, and safeguarding risks and issues, and take actions assigned by Project Manager.   

Monitor and report to Project Manager any emerging issues affecting project implementation in the field. Implement solutions as agreed with Project Manager.

Work with related technical Advisors to implement related project activities.

Provide inputs to Project Manager in writing project report and case stories. Work with Project Manager to address any issue related to reporting to members and or donors.

With supports and guidance from Project Managers and TAs, responsible to work with partners to make sure project technical requirements well implemented in the field. 

Work collaboratively across multiple projects, ensuring integration and synergy rather than managing each project in isolation and align project activities with SCI’s broader strategic objectives.

Research, Evaluation, Accountability, Leaning and Monitoring (REALM)

Timely and accuracy update of project data on PRIME assigned by Project Manager (Logframe, DIP and MEAL plan).

Regularly using project QBs collect data as required. Working with related MEAL staffs to implement MEAL plans. 

Support project partners in monitoring and supervising activities to ensure the progress and quality of project implementation.

Provide inputs from the field for project review and update, and bring lessons learned to share and discuss with partners.

• Implement, monitor, and report to Project Manager the accountability system in the field.
• Collect feedback from people and group (beneficiaries) and project stakeholders and report to Project Manager.
• Update and file project files rightly in the Sharepoint (internal filing system of SCI).
• Program and Project Development                                                

When relevant and required by Project Manager, provide inputs and ideas, including lessons learned, for project concepts, and proposal, data for project location selection, and project draft budget.

Acting Project Manager when assigned.

Staff Management

• N/A

Financial Management

Working with partner to make sure that project activities implemented in the most cost-effect way. 

Provide input to Project Manager for budget phasing and monthly forecast. 

Monitor and work with partners to make sure that projects expenses partners are in accordance with SCI and donor’s policies and procedure. 

Monitor and work directly with partner to make sure that SCI finance and procurement policies and procedures are strictly followed. Report to Project Manager any suspected violation of SCI finance and procurement policies and procedure.

• Serve as the Budget Holder responsible for managing expenses under 10,000 USD. 
• Take on the role of requester on the systems (Prosave, Agresso) when required.
• Representation, Partnership and Networking
• When relevant and require, provide project information to ACCM team, for communication purposes. 

Support Project Manager in establishing coordination and maintain strong relationship with direct project implementing partners for smooth project implementation. 

When relevant and require, joint partner assessment and implement activities to support partners’ capacity.   

Work with partner to make sure that that government laws, policies and procedures are complied with during project implementation. (e.g. MoU, project approval from local authority)