Senior Coordinator, Digitisation

Uq Library

This is a full-time continuing position with salary in the range $102,565 - $111,686 (HEW 7), plus a generous super allowance of up to 17%.

Work with high-end equipment and culturally significant materials in this unique leadership role, shaping the future of digital preservation for heritage collections.

You will combine technical skill with strategic planning to lead a dynamic team, driving innovation and making a lasting impact.

Based at our picturesque and conveniently located St Lucia campus 

About This Opportunity

The Library is seeking a Senior Coordinator, Digitisation to combine strong leadership skills with technical expertise. In this role, you will help lead our digitisation team in delivering high-quality digitisation of the Library’s special collections.

Working closely with the Manager, Digitisation and Digital Asset Management, you will be responsible for motivating technical staff to reach and exceed goals, creating and maintaining schedules, maintaining standards and workflows, assessing collections and liaising with clients.

Key Responsibilities Will Include:

Team Leadership & Management

• Provide effective leadership to the digitisation team by creating and managing scheduling, training staff, monitoring individual and team performance, quality assurance, providing regular feedback to improve performance and service delivery, and fostering an inclusive and welcoming team culture.

Workflow & Project Coordination

• Coordinate the team's service delivery by assessing collections for digitisation, specifying methods and equipment, and creating and monitoring project schedules and deadlines.

Standards & Procedures

• Ensure that digitisation standards and workflow procedures are consistently followed by staff, and provide expert technical and organisational guidance to the team.

Strategic Collaboration

• Actively engage with staff across the Library, including collection management and technology specialists, to ensure effective communication and to contribute to team and cross-Library projects.

Please note this is primarily an on-campus role. General duties involve moving large items as required and pushing loaded trolleys. Repetitive tasks involve lifting, reaching, and squatting with long periods of standing and walking.

About You

• You will have experience leading a dynamic team, with a proven ability to set and maintain standards and procedures, motivate staff, monitor and manage performance and provide regular feedback.
• A high level of emotional intelligence, and strong communication and interpersonal skills. 
• Degree and/or qualifications with subsequent experience in areas such as photographic imaging, analogue film, or digital asset management.
• Proven experience working with heritage collections and an applied knowledge of international heritage digitisation standards, workflows, and technology. An understanding of copyright, privacy, and cultural access protocols is highly desirable.
• Demonstrated ability to work flexibly and adaptably in a dynamic work environment. You should be self-motivated and show initiative, with a strong commitment to respectful and collaborative teamwork.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history and education checks. Employer sponsored work rights are not available for this appointment.

About Uq

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.  

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
• Cheap parking, On campus childcare and Salary packaging options.

Want To Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume

For more information about this opportunity, please contact Sarah May Ryan at s.ryan@library.uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line. 

Applications close 5 October 2025 at 11.00pm AEST (Job Reference Number - R-55921). Please note that interviews have been tentatively scheduled for 13 October 2025.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. 

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments. 

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.