Logistics and Admin Coordinator

Main Purpose:

The Primary function of this role is to support the Finance Manager: Business Process, with the expansion of the shared services centre in Johannesburg supporting Impala’s African 3rd party freight forwarding operations including
- Input transport/FOB/Ocean Freight data, into system
- Review project PnL to ensure accuracy and validity
- Review truck tracking reports & analyse cargo movements
- Settlement proposals are issued to vendors accurately and on time
- Perform quality review audits on projects completion and timeous submission to Finance for invoicing .

Knowledge Skills And Abilities, Key Responsibilities:

Knowledge, Skills and Abilities

• Industry experience in cross border logistics and freight forwarding essential;
• Experience with reviewing truck manifests, bills of lading, POD’s and other customs documents essential
• Strong MS Excel skills essential
• Process orientated with a good attention to detail;
• Highly organised with the ability to prioritise tasks in fast changing environment;
• Must be able to work under pressure and adhere to aggressive deadlines
• 1+ years’ experience in transport administration, reviewing customs documents, rates management, project reviews and issuing purchase orders to vendors
• Strong communicator and fluent in English
• Strong systems knowledge (Navision, Navitrans & Qlikview);

Key Responsibilities

Transport Project Management

• Ensure that projects are correctly set up within the system in terms of project SOPs & Quotations
• Review truck data received from sites and upload data into system;
• Ensure that sell & buy rates charged agree to quotations and authorised price lists;
• Review all PODs and related documents for completeness and accuracy before invoicing
• Issue purchase Settlement Proposals (i.e. purchase orders) to vendors (transporters, warehouses etc.) once services rendered;
• Upload supporting documents into online document management system;
• Review of projects and submit to finance team for invoicing;
• Ensure that all transport projects are correctly closed off and relevant documents are archived;
• Perform quality control reviews on completed projects.

Reporting Responsibilities

• Preparation of project & POD dashboards
• Preparation of other ad hoc reports and analysis as required

Key Relationships And Department Overview:

Key Relationships

• Operations team across region
• Regional commercial team
• Shared Services teams in South Africa

Other

• Position based in Sandton, Johannesburg