Admin Services Coordinator, Endodontics - College of Dentistry

Ready to play a pivotal role in the Department of Endodontics? We're searching for a reliable Administrative Coordinator to provide essential support to our Endodontics Department! In this vital role, you’ll oversee daily operations, assist with residency program coordination, help with financial process and more!

 For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.

Responsibilities:

• Provide high-level administrative support to the DEO and department.
• Manage calendars, schedule meetings, and handle communications and correspondence.
• Coordinate academic programs, including resident registration, course setup, and course scheduling.
• Oversee onboarding for faculty, residents, staff.
• Serve as department HR liaison
• Plan and manage all departmental events, interviews, and special programs.
• Maintain departmental files, secure records, and office organization.
• Assist in tracking of faculty and staff leave, time reporting, and ensure clinic coverage.
• Draft and edit department communications, including newsletters and website updates.
• Monitor departmental budget, purchasing, procurement card reconciliation, and invoice processing.
• Ensure departmental compliance with HIPAA, FERPA, etc.

·

Salary:  $53,966 to commensurate (Pay Grade:  2B)

Schedule:        Monday – Friday, 8:00am – 5:00pm

                        May require occasional overtime as needed.

Work Location:  On-Site

Required Qualifications:

·         Bachelor’s degree in business administration or related field, or an equivalent combination of related education and relevant experience.

·         Administrative Office Experience, Including:

• o   Proficiency in word processing, spreadsheet, email, and presentation software;
• o   Demonstrated high-level written, verbal, and interpersonal communication skills;
• o   Strong customer service skills;
• o   Demonstrated ability to work independently and apply critical thinking in decision making process;
• o   Demonstrated organizational skills and attention to detail, and;
• o   Demonstrated ability to handle confidential information with discretion.

Desirable:

• Reasonable (1-3 years) working knowledge/experience with UI policies, procedures and regulations.
• Experience w/dental terminology, procedures, materials, etc.

·         Working Experience With:

O   Account(S) Reconciliation

o   HR policy oversight

O   Leave Management

o   Procurement card reconciliation, and

o   Graduate College Admissions process.

·         Demonstrated ability to handle multiple competing deadlines.

·         Working Knowledge/Experience With:

o   Iowa Course Online (ICON), or similar course management systems, and

o   MAUI, or similar student record application/platform.

·         Knowledge Of:

O   Dentistry,

o   Dental Oral Health Information System, AxiUm or related platforml and

o   Dental clinic policies/procedures

·         Experience With:

O   Event Coordination,

o   Fundraising support, and donor communications.

Position And Application Details:

In order to be considered for an interview, applicants must upload a Resume (and mark as “Relevant File”) to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date. 

Position NOT eligible for University Sponsorship of Employment Authorization.

Job opening are posted for a minimum of 7 calendar days.  This job may be removed from posting and filled any time after the minimum posting period has ended.  For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

About Iowa:

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. 

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. 

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. 

Join us in making a difference at a leading Big Ten university and premier public research institution.