Accounts Payable Specialist

Job Type Full-time Description

Deep Sync is the industry leader in deterministic identity and AI-powered data solutions. Leveraging our 35-year foundation of compiling direct mail-grade datasets, Deep Sync develops data-first technologies that power marketing, measurement, AI, and business intelligence for agencies and brands with our fully deterministic identity graph, privacy-first audiences, comprehensive data solutions, and integrations with leading platforms and cloud providers.

Position Overview:

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our finance team. This role is responsible for processing invoices, matching PO’s, managing vendor relationships, and ensuring timely and accurate payments. The ideal candidate will have strong organizational skills, a keen eye for accuracy, and a solid understanding of excel.

Key Responsibilities:

• Review, verify, and process vendor invoices in accordance with company policies and procedures. 
• Match purchase orders, receiving documents, and invoices to ensure proper payment authorization.
• Enter and code invoices into the accounting system
• Prepare and process weekly check runs, electronic payments, and CC payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Reconcile CC statements and charges in the systems
• Identify expenses missing by vendor to accrue them at month end
• Respond to internal and external inquiries regarding invoice and payment status.
• Maintain and organize AP files and documentation.
• Assist with month-end closing processes related to AP.
• Support audits by providing necessary documentation and responding to audit inquiries.
• Collaborate with procurement, receiving, and other departments to ensure efficient payment processes.
• Proficiency in Microsoft Excel and accounting software (e.g., NetSuite, Intuit, Oracle, QuickBooks).
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

Requirements

Experience:

• Familiarity with 2/3 way matching and ERP systems
• Must have experience with Microsoft Excel
• Knowledge of Gmail and google sheets

Location:

• Kirkland, WA (First 6 months in-office; hybrid schedule available thereafter—typically remote on Mondays and Fridays, with Tuesday–Thursday in-office, subject to manager’s discretion)

Benefits:

• Flexible Time Off and Paid Holidays
• Medical/Vision/Dental Insurance, Voluntary Life & AD&D Insurance, Short-Term & Long-Term Disability, Critical Illness & Accident Insurance
• 401(k) with employer matching
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. 

Equal Opportunity Employer: Deep Sync provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please Contact: Human Resources | 888-970-7248 | hr@deepsync.com