Assistant Director of Event Planning

Department:

Event & Conference Services

Event & Conference Services is UMBC’s full-service event planning support team, and a one-stop-shop for scheduling event spaces and resources on the UMBC campus. We are dedicated to delivering high-quality event services and professional customer service to our clients.

Position Overview:

The Assistant Director of Event Planning oversees the day-to-day operations of Event & Conference Services (ECS) scheduling and advising functions. These duties include supervision of event advisors, managing non-academic space scheduling at UMBC, and managing relevant processes for successful events.

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $80,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC?  Check out Glassdoor or Indeed.

For 15 years in a row UMBC has been recognized as a Great College to Work For! 

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Oversight and coordination of large-scale event calendar, and processing of all non-academic space reservations
• Manage event information workflow to service providers
• Provide and ensure excellent customer service for all users of ECS services
• Coordinating campus services for facility rentals

● Provides direct supervision to five, full-time staff, including three exempt Event Coordinators and two non-exempt Event Schedulers

• Oversees and enforces procedures, guidelines, and expectations related to information systems and workflow (e.g. 25Live, Basecamp, Box, DocuSign, etc.)
• Facilitates weekly meetings related to event advising, follow-up, and execution
• Developing and reporting monthly/annual metrics related to facility usage, requests, space utilization, etc
• Bachelor's degree
• Three years of experience in event management or hospitality.
• Demonstrated commitment to meeting the needs of diverse populations and organizations; ability to interact effectively with broad campus constituents and community partners.
• Strong verbal, written and interpersonal communication skills.
• Excellent organizational and time management abilities.
• Impeccable customer service values.
• Comfort with a high-paced dynamic work environment; and strong team player mentality required.
• Bachelor's degree in event management, hospitality, marketing, business management or a closely related field.
• Experience in event advising or event planning in a university setting is preferable.
• Experience with 25Live scheduling software, and Google Suite strongly preferred.
• A background check will be required. 
• Upload a cover letter and a resume.  
• For best consideration, apply by October 6, 2025
• UMBC offers a rich benefits package.
• Regular and grant funded regular positions (Full benefits summary click here):

Required Minimum Qualifications: Preferred Qualifications:  Background Screening Statement: Special Instructions to Applicants: Closing Date: Open Until Filled Benefits:

Generous Leave Which Includes Accruing:

• 22 Days of Annual Leave  
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Salary: $80,000 - $90,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-time Type: Regular FLSA Status: Exempt  Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.