Department Assistant, Luxury Accessories

Description

Start your career with one of the nation’s fastest-growing auction houses, that focuses on treasured collectibles from Sports, Entertainment to Luxury Handbags and Fine Art. 

Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For almost 50 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.  

SUMMARY: The Department Assistant supports the daily operations of the Luxury Division, working closely with the Director and cross-functional teams to ensure the seamless execution of auctions, private sales, and marketing initiatives. This role involves a mix of administrative support, vendor and client communication, event coordination, and social media engagement. The ideal candidate is highly organized, detail-oriented, and passionate about luxury goods, with the ability to thrive in a fast-paced, client-facing environment with a positive attitude. This is a full-time, in-person position based in New York, requiring flexibility and professionalism during high-volume sales periods and special events.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane 

Benefits:

• Medical, Dental, Vision coverage  
• Paid time off  
• 401k savings plans 
• Onsite gym with access to a personal trainer 

COMPENSATION: $22-24/hr (Commensurate based on experience.)

RESPONSIBILITES:  Duties include, but are not limited to, the following:   

• Provide administrative support to the Director by managing business travel, accommodations, and expense reports in a timely manner.
• Collaborate with the Marketing team to execute email campaigns and creative outreach strategies aimed at expanding the client base. Assist in promoting consignment travel and auction events through various channels. 
• Support outreach to luxury vendors and business partners. Assist in planning and coordinating auction previews and client events.
• Analyze auction reports to identify key buyers, new clients, and potential sellers. Conduct targeted pre- and post-auction outreach to maximize engagement and support relationship development.
• Assist in the day-to-day operations of Luxury Private Sales, The Boutique, including private sales coordination, gallery display management, and efficient inventory processing.
• Support the Luxury Department’s social media accounts by creating and posting content, responding to inquiries, and promoting department activities.
• Be willing to take on additional tasks and projects to benefit the Luxury Department, contributing to its success and growth. 
• Be willing to travel as needed. 

Requirements

Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• Experience or working knowledge of luxury brands and/or the auction industry is preferred
• Exceptional organizational and time-management skills. 
• Strong written and verbal communication skills. 
• High level of discretion and professionalism in handling confidential information.
• Passion for luxury goods is strongly preferred.

Skills & Abilities:

• Experience with social media platforms is a plus.
• Exceptional attention to detail and ability to manage multiple tasks in a fast-paced environment.
• Must be able to occasionally lift up to 50 pounds for property handling.
• Proficiency in Microsoft Office:
• Word: document formatting, templates, and mail merge
• Excel: spreadsheets, formulas, and data reporting
• Outlook: calendar management, task coordination, and handling high-volume correspondence

Work Environment:

• This is a full-time, in-person position based in our New York office. Daily on-site attendance is required.
• Must be available for occasional evening or weekend work during auction events or client previews.
• Will work in a professional, client-facing setting that requires a polished appearance and conduct.