FT-ADMINISTRATIVE ASSISTANT 35 hours weekly (Mon-Fri)

Description

The Administrative Assistant reports to the Sr. Executive VP of Operations and key members of the Residential Team, in handling the day-to-day operations of the Residential Program.  This team member will perform routine clerical duties and represent the Agency by promoting and modeling the mission and core values of the Sisters of Mercy and Mercy Home.

Listed below are some of the key responsibilities:

• Assist and support the Residential department & provide back-up when needed for the Sr. Administrative Assistant
• Schedules appointments, meetings, and assists in planning events, as well as prepare Purchase Orders
• Provides general support to office visitors and acts as a point of contact for internal and external inquiries
• Acts as back-up for the receptionist desk for breaks & vacations
• Assists with document preparation, presentations, editing, and distribution
• Coordinates with team members to ensure workflow efficiency and timely information is handled
• Receive, sign, sort and distribute UPS/Fed Ex/Airborne packages & regular mail to departments
• Schedule and prepare rooms for meetings, arrange for materials and refreshments
• Handle ordering & distribution of PPE to the Residential Programs
• Ability to carry out oral and written directions, communicate effectively to all levels of staff
• Excellent organizational and communication skills
• Be available for off hour events and fundraising activities for the agency
• Perform other related clerical duties as assigned by the Sr. Executive VP of Operations and Residential Team

Requirements

Minimum requirements:  HSD/GED some college preferred

Basic office method practices, and procedures, including filing, emailing, faxing

Ability to carry out oral and written directions & communicate effectively with all levels of staff

Computer literacy with Microsoft Office, power point, excel software packages

The ability to juggle multiple priorities and be a self-starter is required to be successful in this role

Strong organizational, time management and attention to details abilities

This FT position (Monday-Friday 9am-5pm) is eligible for a sign-on bonus up to $2K and benefits after 30 days of employment