Coordinator, Meeting & Events Planner

Description

• Title: Coordinator, Meeting & Events Planner
• Employment Status: Non-exempt
• Salary: $52,500 -$55,125 
• Supervisor: Director, Event Sales & Services
• Date Revised: Sept 2025

Summary Of Position:

Meridian is seeking an experienced Coordinator to assist in the administration and execution of internal and external events, event sales, as well as assist with sales and marketing for corporate clients and weddings. 

Meridian is a non-profit diplomatic center based in Washington, D.C. that strengthens engagement between the United States and the world by developing global leaders, connecting people through culture, and promoting non-partisan collaboration. Meridian is headquartered on a four-acre property in northwest Washington, D.C. and operates within two elegant, historic mansions surrounded by beautiful gardens. Meridian provides a unique venue for events, corporate conferences or dinners, weddings, special events, receptions, etc. 

This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice. 

Position Responsibilities:

• Serve as      the lead managing the master house calendar and track all internal and      external scheduling requests
• Assist      in managing the social media presence of Meridian events as it pertains      specifically to weddings and private events, developing new content, and      updating existing content for the event rentals website  
• Conduct site tours with potential      clients, highlighting site history, unique features, and event      capabilities
• Develop,      cultivate, and maintain strong vendor relationships
• Maintain      a strong working knowledge of Meridian’s event policies and procedures and      communicate effectively to enforce details and compliance to vendors,      clients, and internal staff
• Serve as      liaison between Events and the Event Operations Team to oversee all      aspects of event services including scheduling, room set-up, house      maintenance for events, vendor management, etc. 
• Work      closely and collaboratively with Meridian’s Engagement & Growth team      to plan receptions, programs, dinners, conferences for high-level      audiences including donors, diplomats and U.S. Government officials
• Responsible      for the management of assigned internal events and programs, leading the      vendor selection process, onsite direction, and interaction with internal      program teams to ensure success of the event. Beginning to end event      oversight including vendor selection and procurement, on-site vendor and      event staff, and event close-out
• Work      closely and collaboratively with colleagues to help manage the annual      Meridian Ball and other major Meridian events, as well as Meridian’s      internal and private events
• Serve as      onsite lead staff for events to include evenings and weekends (weddings)
• Coordinate      administrative functions for Events, including maintenance of vendor      files, insurance certifications, rental revenue documents, invoices, check      requests, and procurement
• Coordinate      the Salesforce database to track all previous, current and potential      clients, vendors and other event contacts
• Responsible      for completing all organizational administrative responsibilities in a      timely manner and meeting all organizational administrative deadlines
• Work      with Human Resources and appropriate staff to onboard and educate new      employees on event request process and protocols
• Responsible      for completing all organizational administrative responsibilities in a      timely manner and meeting all organizational administrative deadlines
• Other duties as assigned 

Employer’S Statement

Meridian is committed to empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared values, and respect. Connecting people has been our foundation for over 65 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian. 

As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.

Meridian offers a comprehensive benefits package including a full medical plan with no deductible, dental (including orthodontics), a retirement plan with a substantial employer contribution from day one, fully paid life, long- and short-term disability, a variety of voluntary benefits, and generous paid leave and holidays. 

How To Apply

Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.

Requirements

Education/Experience

• 2-3 years experience in hospitality, special events, meeting coordination, or related fields
• Experience in a non-profit or private event venue preferred
• Any combination of training, education, and experience that demonstrates the      ability to perform the essential functions of the position

Knowledge, Skills, Abilities:

• Ability      to interact positively and proactively with all levels of staff, board      members, major donors, clients, vendors, and other stakeholders
• Demonstrated      initiative and creativity, with success working on a small team in a busy      office environment
• Demonstrated      initiative and creativity, with success working on a small team in a busy      office environment
• Ability      to work collaboratively with House Manager and others as needed to ensure      successful event set-up and implementation
• Superior      oral, written communication, organizational, and multitasking skills with      strong attention to detail and procedure; ability to work on multiple      projects and events simultaneously and accurately
• Advanced      familiarity and comfort with social media and ability to produce an      aesthetic Instagram grid highlighting the property
• Strong      inter-cultural communication skills; maturity, cultural sensitivity, and      tact suitable for working with individuals from around the world

Technical Requirements:

• Proficiency      in Microsoft Office, including Word, Excel and PowerPoint, Outlook and      Teams is necessary for this role
• Experience      with Canva, Tripleseat, Social Tables, and Salesforce is helpful