Human Resources Generalist

Description

Full-Time

Non-Exempt

$30 - $35/Hr

Position Summary:

The Human Resource Generalist works closely with the HR Director to ensure effective HR operations and organizational compliance. Responsibilities include managing HRIS data entry, maintaining confidential personnel records, handling benefits administration, and supporting OSHA documentation. The role oversees recruitment activities from job postings to onboarding coordination and supports annual training and employee engagement efforts. The HR Generalist assists with policy interpretation, monitors compensation structures, and maintains accurate HR records for compliance.

Essential Duties and Job Responsibilities include the following:

• Partners with the HR Director to support organizational compliance and effective HR operations.
• Perform HRIS data entry, personnel file maintenance, and document scanning/uploading.
• Maintain and organize confidential personnel records and ensure efficient retrieval of documents.
• Answer departmental phones and respond to general HR inquiries from staff and management.
• Assist with benefits administration, including leaves of absence, disability, and worker’s compensation claims.
• Maintain tracking and reporting for OSHA and safety documentation.
• Manage end-to-end staff recruitment processes by preparing and posting jobs through HRIS, conducting initial screenings, scheduling interviews, and performing reference and employment verifications.
• Oversees the pre-hire process and coordinates all pre-employment requirements to ensure a smooth and efficient onboarding experience for new team members.
• Support the delivery and tracking of annual training programs while assisting with employee engagement initiatives to foster a positive workplace culture.
• Support documentation and follow-up related to employee complaints or concerns.
• Provide employees and supervisors with guidance on interpreting HR policies and procedures.
• Assist in monitoring and administering wage and salary structures, including variable pay, bonuses, and raises.
• Maintain accurate and timely records of all HR transactions and ensure compliance with regulatory documentation requirements
• Assist with the planning, coordination, and execution of special HR projects that support organizational goals and enhance employee engagement initiatives.
• Works collaboratively with colleagues throughout the organization in order to model and support effective cross-departmental partnerships, trauma-informed practices, resiliency-building, and commitment to diversity and inclusion.
• Adheres to all organizations' and programs' policies and procedures.
• Communicates regularly and provides written program updates to the HR Director regarding correspondence, reports, and HR-related documents.
• Attend department and agency-wide meetings as required.
• Complete other duties as assigned.

Requirements

Required Education And Experience:

• Bachelor’s degree from a four-year college or university, preferably in business administration or human resource management.
• Must have at least one (1) year of HR experience.

Required Certificates, Licenses, Registrations and Tests:

• Possession of a valid California driver's license and proof of liability insurance on personal auto.
• Must be insurable at all times at standard rate by MMC insurance carrier.
• Must successfully pass a drug, background and Tuberculosis test.

Required Knowledge, Skills, And Abilities:

• Commitment to the mission and vision of MMC with a deep interest in helping others.
• Demonstrated ability to work with sensitivity and without discrimination towards peoples of diverse cultures, races/ethnicities, socio/economic positions, ages, religions, and genders, physical, mental challenges, disabilities, and sexual orientations.
• Knowledge of general office practices, procedures, and terminology. Demonstrated ability to use current business software applications,
• Must be flexible, adaptable, a creative thinker and problem solver who is also open to the insight of others.
• Work well in a team-oriented environment and collaboratively in cross-disciplinary teams and culturally diverse internal/external constituencies.
• An understanding of data analysis and performance metrics.?
• Ability to prepare timely, proper, clear, and concise comprehensive reports, summaries, presentations, correspondence, and other documentation.
• Excellent communication skills and ability to communicate effectively, clearly, and concisely both verbally and in writing in English. Bilingual in Hmong, Spanish, or Punjabi is a plus.
• Ability to receive and utilize constructive feedback regarding performance, presentation and relationships with others.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to adjust focus – (ability to adjust eye to bring an object into sharp focus.).
• Close      Vision – (clear vision at 20 inches or less).
• Oral      Expression and Comprehension – frequent.
• Speech clarity – frequent.
• Hearing – ability to hear instructions - frequent.
• Critical  thinking – frequent.
• Lift up to  35 pounds – occasional to frequent.
• Push/pull – occasional to frequent.
• Reach with hands and arms – frequent.
• Sit – frequent.
• Stand – occasional to frequent.
• Stoop, kneel, crouch, or crawl – occasional to infrequent.
• Repetitive use of hands – frequent.
• Fine Dexterity – Both – frequent.
• Walk – moderate.
• Grasping: simple/light - frequent.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Indoors, environmentally controlled.
• Normal office noise level.

NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements, which may change from time to time based on business needs. When appropriate, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job, so long as those accommodations do not create an undue hardship for the company.