Executive Assistant, DC

Position Title: Executive Assistant

Departments:  Distribution Center

Function:        Administration

Grade:             160

Reports To:     General Manager

FLSA Status:   Non-Exempt

Location:         MDC (non-exempt)

Sephora Executive Assistant

At Sephora, the Executive Assistant provides proactive and energetic support to VPs and site GMs by independently handling crucial administrative tasks to contribute to the overall successful day to day operations of the distribution center. This position requires a genuine passion for providing highly quality support with a “no task is too big or too small” approach. With superior judgement to make high-quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with executives, Sephora team members, as well as external partners. Consequently, success in this role requires the drive to get to know the business of Sephora and the department you support, as well as skill at forging relationships with stakeholders within the department and in other Sephora departments to achieve results quickly and effectively.

Your Role At Sephora:

As an Executive Assistant supporting a Vice President and a General Manager for our Distribution Center you will provide general support and guidance: 

• Manages and organizes complex and demanding Microsoft Outlook calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the VP and GM when questions arise that require their input.
• Works within finance and procurement systems, including PO creation, invoice processing, billing inquiries, vendor management, and assisting finance with month-end close.
• Processes expense reports and review/approve others expense reports with strong knowledge of T&E policies to ensure compliance.
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees.
• Partners with Human Resources on employee engagement activities and initiatives, including event planning and execution.
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Organizes data and creates presentations as needed.
• Assists with the onboarding of new team members by ensuring they are enabled with required set-up, supplies, and resources.
• Partners with other Sephora Executive Assistants to provide additional support or back-up when needed.
• Represents the VP and GM at all times with poised and highly professional written and verbal communication, both internally and externally.
• Maintains confidentiality of sensitive information and exercises discretion in all communications.

We’re excited about you if you have:

• 3-5+ years of administrative/executive assistant work experience in a fast-paced environment.
• Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with software like Ironclad, Coupa, Zip, and Concur preferred.
• Heavy Calendar Management experience.
• Experience booking international and domestic travel.
• Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others.
• Highly collaborative style. Willingness and demonstrated ability to work cross-functionally, across an organization with multiple locations.
• Possesses a customer service focus and attitude, with a genuine passion for anticipating needs and providing support that exceeds expectations.
• Cares about executing with excellence and takes ownership of outcome of work.

The annual base salary range for this position is $79,985.00 - $89,395.00 The actual base salary offered depends on a variety of factors, which may include, as applicable, the applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.  Individuals employed in this position may also be eligible to earn bonuses.  Sephora offers a generous benefits package to full-time employees, which includes comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora, you’ll enjoy…

• Beauty & Beyond: Every day we reimagine beauty, discover new brands, and influence positive change. Together we inspire our clients, empower people, and help them become the best versions of themselves. We think this is beautiful. 
• Endless Evolution: You will learn with innovators, artists, and experts in every field. As our business evolves, so will you. Here, you’re empowered to choose your own path, accelerate your growth, and be your best. As part of our family and the LVMH community, your options are endless.
• Creativity Unleashed: At Sephora, you’re encouraged to explore, innovate, and have fun while working with diverse clients, teams, and leaders. You won’t just partner with iconic brands; you’ll help build them. We value your curiosity, your drive for success, and the emotional connections you make. Together we’re defining the future of beauty.
• Bold Authenticity: Being bold and different has made us a global beauty and retail leader. At Sephora, we celebrate diversity, embrace your unique and winning spirit, and believe that real beauty is being authentically you. You are what sets us apart.
• Diversity, Inclusion & Belonging: We pledge to create a beautiful community where everyone’s uniqueness is celebrated, respected, and honored. We will drive diversity, equity, and inclusion in all aspects of our business—ensuring that our employees, brand partners, suppliers, and our clients feel a sense of belonging. We believe in demonstrating our values with action!
• Meaningful Rewards: Sephora offers comprehensive medical, vision, and dental benefits, EAP, generous vacation and holiday time off, meaningful engagement activities, an employee discount, free beauty product gifts from brand partners, and so much more!

Sephora is an equal-opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. 

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.