Project Coordinator – Public Improvements

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is currently seeking a skilled Project Coordinator – Public Improvements to support San Diego International Airport.

This position provides technical clerical and administrative support for all phases of construction of Authority, offsite public improvement projects, including preparing and tracking documents from project initiation through project close-out; attending construction meetings; taking and transcribing meeting minutes; interacting with staff, consultants, contractors and the public; and performing related duties as assigned. The Project Coordinator – Public Improvements will report to the Construction Manager.

• Provides administrative support to the project managers, Construction Manager, and Inspectors; types and/or drafts, formats, proofreads, edits and routes correspondence, memoranda, reports, agreements, amendments, specifications, addenda, certificates, submittals, RFI's, RFQ's, consultant and contractor payments, bid documents, closeout forms, staff reports, forms, bulletins and other documents ranging from routine to moderate difficulty; drafts change orders; prepares directive letters to contractors regarding contract compliance; analyzes contracts relative to contractor services; and, responds to contractor, client and public issues and ensures timely corrective action.
• Proofreads and checks typed and other materials for accuracy, completeness and compliance with Authority and contract standards, policies and procedures; ensures materials, reports and documents for signature are accurate and maintains and enters a variety of data in databases and spreadsheets; routes documents for signature.
• Maintains Bidder and Contractor databases; prepares consultant agreements and amendments, assembles and compiles project contract specifications and gets specifications documented and distributed; prepares bid packages and corresponding forms; generates bid tabulations for project managers and Construction Manager; documents all incoming and outgoing documents; processes, routes and tracks project submittals, requests for information, bulletins, and other documents for signature; inputs and updates punch-list items; coordinates with Document Control and; assists with the preparation and processing of project closeout procedures.
• Prepares, prints and distributes staff reports, checklists and related information for construction phases for Board review; prepares technical worksheets and tables; establishes, manages, maintains and updates project databases, logs, indexes and files; files documents; researches and assembles information from a variety of sources for the preparation of records and reports; reviews invoices to ensure conformance with contract provisions and budget; processes contract payment; updates accrual log; makes arithmetic and statistical calculations.
• Assists project staff by preparing and/or typing memoranda, correspondence, and other technical documents using word processing, spreadsheet or database software and monitors progress and approvals, generates reports and develops materials for meetings; stamps and routes drawings; interacts with consultants, contractors and outside agencies to ensure compliance with Authority, City of San Diego, San Diego Metropolitan Transit System (MTS), and North County Transit District (NTCD) standards; acts as liaison between staff and other departments; schedules, coordinates, confirms, and attends pre-bid conferences, bid openings, pre-construction, safety, and construction progress meetings; prepares and distributes meeting announcements; sign-in sheets; takes and transcribes meeting notes.
• Attends to a variety of office administrative details; maintains inventory and orders office supplies, performs minor repairs and requests repairs as needed; processes work requests; provides training assistance to Project Assistants on construction-related practices and protocol; reviews and guides others through the process for ensuring compliance with contract specifications.

Qualifications

Minimum Requirements:

• High School Diploma + 6 years of experience, or demonstrated equivalency of experience and/or education
• A valid Class C driver’s license and the ability to maintain eligibility under the Airport Authority’s Authorized Drivers Program
• Successful clearance of TSA background check and drug/alcohol screening is a prerequisite working at the airport

Preferred Requirements:

• Two years of facilities or construction industry administrative experience preferred.

Additional Information

• Sponsorship is not offered for this position.

About Aecom

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.