Project Coordinator

Company Description

About Us

At Messa Sync, we specialize in delivering seamless operational support, innovative logistics, and strategic office solutions that empower businesses to focus on what they do best. With a strong commitment to reliability, professionalism, and growth, we cultivate an environment where every interaction reflects our core values. Located in Chicago, we are proud to support companies across industries with trusted services and a human-centered approach that drives results.

Job Description

Job Description

We are seeking a highly organized and detail-oriented Project Coordinator to join our growing team in Chicago. In this role, you will play a key part in supporting the planning, execution, and delivery of various client and internal projects. The ideal candidate will be a proactive problem-solver who can manage multiple tasks, communicate effectively with cross-functional teams, and ensure projects remain on schedule and within scope.

Responsibilities

• Assist in developing project plans, timelines, and resource schedules.
• Monitor project progress and coordinate updates with stakeholders.
• Support the Project Manager in administrative tasks, documentation, and reporting.
• Track project deliverables, deadlines, and budget adherence.
• Maintain communication between teams, clients, and vendors.
• Prepare and organize meeting agendas, notes, and follow-up items.
• Identify risks and help implement contingency plans.
• Ensure compliance with company processes and quality standards.

Qualifications

Qualifications

• Bachelor's degree in Business Administration, Project Management, or related field.
• 1–3 years of experience in project coordination or a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in project management software (e.g., MS Project, Asana, or Trello).
• Ability to prioritize tasks and work independently under tight deadlines.
• Detail-oriented mindset with a focus on problem-solving and execution.
• Competitive salary: $67,000 – $71,000 annually.

Additional Information

Benefits

• Opportunities for career advancement and internal promotions.
• Skill development and mentorship programs.
• Comprehensive health, dental, and vision insurance.
• Paid time off and holidays.
• Supportive and inclusive team environment.