Facilities Coordinator (term)

Date Posted: 09/18/2025

Req ID: 42353

Faculty/Division: Operations and Real Estate Partnerships

Department: S&E Student Residences

Campus: St. George (Downtown Toronto)

Position Number: 00052752

Description:

Please Note:

We are recruiting for a one (1) year contract. 

About us:

Spaces and Experiences (S&E) operates undergraduate and graduate student housing on the St. George campus. This includes Graduate House, Knox Residence, Chestnut Residence, and Oak House. The S&E Student Residences provide a residence experience that fosters community engagement, celebrates diversity, and keeps equity and inclusion at the forefront of our decision making and approach. Our goal is to offer the students the opportunity to live in an environment that provides programming, services, and interactions that positively contribute to their personal growth and academic success during their time at the University of Toronto.

Your opportunity:

Reporting to the Manager Building Operations and Services, the incumbent will be responsible for identifying, scheduling and coordinating projects and work pertaining to building operations within one or more student residences within the S&E portfolio. This position is responsible for analyzing service delivery and internal processes and recommending and implementing improvements.

Your responsibilities will include:

• Analyzing service delivery and/or internal processes and recommending improvements
• Planning various components of projects
• Tracking and monitoring work order status
• Checking that work orders are completed appropriately
• Creating and editing a standard operating procedures manual
• Checking that contracts are fulfilled as per the general conditions of the contract
• Documenting and maintaining standard operating procedures

Essential Qualifications:

• University degree or equivalent combination of education and experience in the field of Facilities Management and Maintenance.
• Minimum three (3) years of related experience in facilites administration; a working knowledge of maintenance, safety and security practices; customer service in a diverse residential setting.
• Experience in project planning and coordination.
• Demonstrated ability to manage conflict.
• Able to exercise independent decision making.
• Able to problem-solve and respond to unanticipated or unusual events quickly and professionally, exercising initiative, tact, and diplomacy.
• Excellent oral and written communication skills, and able to demonstrate exceptional interpersonal skills.
• Able to effectively set priorities while balancing competing demands and changing priorities.

To be successful in this role you will be:

• Accountable
• Communicator
• Efficient
• Multi-tasker
• Self-directed

Closing Date: 09/26/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Ancillary Operations 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Facilities/Ancilliary Services
Recruiter: Sabrina Gava

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.