Office Manager

Overview:

InterSystems France is seeking an experienced and motivated Office Manager to oversee daily office operations, facilities management, and provide support with HR-related tasks. The role also includes responsibility for leading the Administrative Support Group (ASG). This is a key position in a growing subsidiary, requiring adaptability, strong organizational skills, and a proactive approach.

Key Responsibilities:

Facilities & Office Management

• Manage the French office facilities.
• Act as the main contact with building management, vendors, and contractors.
• Oversee office services, contracts, leases, insurance, mobile phones, company cars, and travel platforms.
• Ensure health, safety, and security standards are met, including risk assessments, compliance with local/EU regulations, and staff training (fire wardens, first aiders, etc.).
• Coordinate office moves, workspace setup, and storage management.
• Support budgeting and reporting for facilities and office operations.

Human Resources Support:

• Support onboarding and offboarding processes, including equipment coordination and induction.
• Maintain employee records (probation, absence, benefits, HRIS updates).
• Assist with payroll data collection, benefits renewals, and employee queries.
• Contribute to HR reporting, compliance, and intranet updates.
• Support the HR Manager and Director of HR with project work and ad hoc requests as required.

Administration & Team Leadership:

• Lead and support the Administrative Support Group (ASG) to ensure efficient office operations and a high level of business support is provided at all times.
• Provide flexible support to administrative staff and reception when needed.
• Coordinate special projects and respond flexibly to ad hoc requests as required.

Data Protection:

• Work with in-house counsel to ensure compliance with data protection requirements.

Requirements:

• Minimum 5 years’ experience in office management or coordination with HR responsibilities, preferably in a fast-paced, international environment in France.
• Strong written and spoken communication skills in both French and English.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong interpersonal skills and ability to lead a small team.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Degree-level education; HR qualifications desirable.
• Flexibility to travel as required.

The list of duties outlined in this job specification are not exhaustive and you may be required to undertake other tasks commensurate with the role to meet the needs of the business or to provide administrative assistance to other departments as and when required to do so.

Priorities, timescales and standards will be set and agreed with the HR Manager, France at all times, recognising the level of competence of the jobholder.

About Intersystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.