Lead Coordinator, Experiential Learning

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

14

Job Family:

Academic Program Management

# Of Open Positions:

1

Faculty/Service - Department:

Carriere et Development Professionnel

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (Yyyy/Mm/Dd):

2025/09/18

Applications must be received BEFORE (YYYY/MM/DD):

2025/09/29

Hours Per Week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$72,437.00 - $91,502.00About the Common Law Section of the Faculty of Law
Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders -- leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience. 

Position Purpose:

Reporting to the Manager, Career and Professional Development, the incumbent oversees and provides administrative support of all aspects related to the efficient delivery and improvement of the Common Law experiential learning programs. Assists the directors of these programs to translate program objectives and strategies into plans and deliverables while promoting efficient integration of inter-connected programming and excellence in service delivery. Ensures effective liaison and co-ordination with alumni, external organizations, advisory committees, and members of the legal profession. Ensures effective recruitment and participation by students in national and international competitive moots.

In this position, you are responsible for:

• Coordinates and manages ongoing operational activities related to designated experiential learning opportunities including: student recruitment, selection process and registration; program activities, workshops, assignments, cross-program activities; moot competition tryouts, practice sessions, schedules and moot team-travel; recruitment process of external lawyer-volunteers for programs and competitions;; liaises with faculty members as needed in relation to designated experiential learning opportunities; supports outreach to the alumni networks for experiential learning programs.
• Participates in needs analyses and planning activities by contributing operational improvement ideas related to program delivery. Ensures collection, accurate tracking and collation of data for evaluating performance against program objectives as well as program deliverables to participants’ needs.
• Coordinates the recruitment of students in designated experiential learning opportunities, such as Writing Leaders, Deans Fellows, Practicum students, and Moot participants; manages the training schedule and payment for student teaching assistants, graders, and peer-mentors.  Manages practicum student placements where applicable and integrating their work in other program courses. 
• Assists experiential learning program directors by preparing detailed schedules and budgets and monitoring program expenses. Coordinates with human resources and financial officers regarding all hires and payments related to the student experience programs. Verifies the accuracy of the program budget and prepares quarterly accounting reports.
• Coordinates with the Intermediate Specialist, Academic Delivery Support and the Administrative Officer, Physical, Material and Financial Resources to meet the special room requirements related to experiential learning programs and courses. 
• Acts as a first-contact resource person to counsel students on requirements for designated experiential learning programs. Acts as a resource person to counsel students on how to apply for designated application-based experiential learning programs, such as Dispute Resolution and Professional Responsibility and Legal Writing Academy.
• Coordinates the development of communications to promote the visibility of designated experiential learning programs and events (Brochures, posters, announcements, publications, etc.). Drafts routine and complex correspondence primarily in English for both internal and external recipients. Liaises with the applicable communications staff to produce high-quality promotional publications.
• Coordinates travel arrangements for all competitive moot teams. Research suppliers to obtain estimates and make the necessary reservations in compliance with uOttawa regulations. Assembles the necessary documentation, follows up and collaborates with other uOttawa sectors to finalize payment of invoices and reimbursement of travel expenses.  
• Acts as an ambassador for the program, and actively promotes program impact, features and successes. Effectively communicates the link between program objectives and the overall vision of the faculty or service, while consistently supporting and upholding the reputation of the program.

What You Will Bring:

• Bachelor’s degree in a field related to the core business of the program; five years of related experience in program or project management
• Strong organizational skills to manage multiple elements of ongoing operations more multi-faceted programing
• Strong interpersonal and communication skills 
• Experience in administrative writing with excellent English grammar and proofreading skills 
• Experience in budget management and planning 
• Excellent knowledge of computer software programs computer systems and software including social media platforms, spreadsheets, databases, Internet and e-mail and learning management programs
• Proven commitment to client satisfaction 
• Proven attention to detail
• Ability to collaborate with multiple stakeholders 
• Experience in developing and implementing a communications plan 
• Experience in event planning and organization 

• Experience Managing Projects

• Strong public relations, interpersonal and communication skills 
• Ability and availability to work outside of normal office hours

#Li-Gc1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.