Senior Administrative Program Coordinator - Home To Texas, Archer

Job Posting Title:

Senior Administrative Program Coordinator - Home To Texas, Archer

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Hiring Department:

Community Engagement

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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Flsa Status:

Exempt

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Earliest Start Date:

Sep 29, 2025

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The successful candidate will work with the staff of the Office of Community Engagement within the Experiential Learning team of Academic Affairs to lead and manage signature internship and professional development programming.

Responsibilities

- Manage recruitment and consistent growth for the Home to Texas and Archer programs by communicating with students, employers, and communities about the benefit of both programs. Undertake tasks including, but not limited to

• Promoting program awareness, recruiting students, and increasing access to both programs.
• Collaborating with campus and Archer Center partners, including faculty in all CSUs, to spread the word about opportunities.
• Providing application preparation, information, and professional development sessions for UT Austin students.
• Coordinating, facilitating, and attending in-person and/or virtual events for program participants in the communities.
• Creating and managing employer and community relationships to develop opportunities for students.
• Working closely with other Office of Community Engagement staff to expand stewardship of internship opportunities in communities.

- Manage robust and transparent selection management for the Home to Texas and Archer programs in collaboration with students, employers, and communities through tasks including, but not limited to:

• Recruiting application reviewers and interviewers for a pool of over 100 applicants.
• Coordinating the application and interview process for selection of students.
• Overseeing the logistics of interview season by working with administrative associate to secure rooms or other needs.
• Engaging in timely and appropriate communication with students, faculty partners, and other campus partners about the interview process or selection decisions.
• Managing project management of complex application-related Excel and other organizational files.
• Ensuring that stakeholders involved in the application and interview process meet their weekly target goals.

- Coordinate events associated with Home to Texas and Archer through the academic year by working with Office of Community Engagement administrative associate on tasks including"

• Coordinating annual cohort welcome receptions and other events such as application and interview prep workshops.
• Representing internships and career experiences at events and meetings on campus, including through information sessions with campus partners.
• Organizing and attending community celebrations to celebrate mutual benefit in communities of Home to Texas students.
• Organizing program reunions and sendoffs.

- Serve as program management lead by managing reporting, communicating with program leadership and stakeholders, and supporting students. Tasks include:

Assessment And Reporting:

• Coordinating assessment of the Home to Texas and Archer programs at UT Austin, including planning, implementation, and reporting.
• Tracking program alumni toward developing long-term networking and mentorship connections.

Program Leadership:

• Supervising student staff, including graduate assistants and Home to Texas student advisory board.
• For the Archer program, partner with the UT Austin faculty director and the Archer Center team, and collaborate with other campus and UT System partners, as appropriate.
• Staying in frequent communication with all stakeholders to communicate program changes or to troubleshoot any issues.

Student Support:

• Teaching the professional development content within the Home to Texas course.
• Assisting with course enrollment and scholarship access.
• Providing one-on-one and group application preparation, information, and program strategy sessions for UT Austin students.

- Champion continued growth and excellence of programs by attending conferences and professional development meetings to help advance the mission of the unit; collaborating with community partners and UT Development to increase Home to Texas scholarship funding; and creating resources for employers, hosting employer orientations, and communication best practices for hosting interns. Work collaboratively on projects and initiatives as part of the Experiential Learning team in Academic Affairs, and as part of the Office of Community Engagement team.

Required Qualifications

• Bachelor's degree and five years of experience coordinating or administering a program; or, Master’s degree and one year of experience coordinating or administering a program.
• At least three years of experience working with college students.
• Ability to work in a collaborative manner. Professional demeanor. Demonstrated, recent, exemplary work record. Ability to interact in a professional manner with faculty, staff, students and the public.
• Excellent verbal and written communication skills, using tact, diplomacy, and discretion at all times. Demonstrated ability to communicate effectively across multiple audiences.
• Strong organizational skills, including the ability to manage complex selection processes and multiple stakeholders. Ability to manage multiple complex projects at once and meet deadlines.
• Prior experience with collecting and tracking data, including experience using Excel. Independent decision-making and problem-solving ability. Must be flexible and willing to take on new responsibilities.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree with three or more years of experience coordinating or administering a program in higher education. Preference will be given to candidates with internship and/or experiential learning program experience, data collection, and understanding of barriers facing UT Austin students that impact internship participation. Experience in community engagement or community relations, or with city or county governments. Excellent interpersonal skills, especially with community and non-UT stakeholders. Prior experience with Canva as a communications tool. Familiarity with J-1, F-1, OPT/CPT is a bonus.

Salary Range

$66,000+ depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/Cv

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.