Coordinator, Practice Group Billing (Intellectual Property) / Coordonnateur·rice de la facturation, groupe Propriété intellectuelle

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.

Purpose Of The Role

The Coordinator, Practice Group Billing will be expected to efficiently process pre-bills and final billings for the Intellectual Property Practice Group.

Key Responsibilities

The key responsibilities of this role are:

• Final billings on a monthly/quarterly or on-request basis, including:
• Transfer and delete time/disbursements according to lawyers' instructions and Firm guidelines/billing procedures
• Proactively monitor and review billing system to ensure that client data is kept current and accurate
• Train new hires on billing process and procedures
• Provide backup to other Practice Group Billing Coordinators as required
• Other duties as assigned
• Process and edit pre-bills
• Input changes to pre-bills in IP Progress/CMS
• Finalize and post pre-bills
• Prepare final bills for lawyer’s approval
• Submit final bills to clients or process by E-billing team

Key Competencies

• 3+ years related experience in billing/accounting in a law firm or professional services environment, ideally with some exposure to IP law
• Understanding of accounting theory
• Proficient understanding of E-billing technical requirements and processes, and the billing process
• Ability to work as a team member under minimal supervision
• Good organization skills and ability to work under time pressure
• Excellent attention to detail
• Proficient in Microsoft Office software including  Word, Excel, Outlook and Adobe Acrobat
• Excellent interpersonal and communication skills
• Proficiency in oral and written bilingualism (French and English) considered an asset
• Available to work overtime to meet month end and year end deadlines

Description Du Poste

La personne retenue devra traiter efficacement les factures préliminaires et finales du groupe de pratique Propriété intellectuelle.

Principales Attributions

•  Traiter les factures finales chaque mois, chaque trimestre et sur demande :
• Transférer et supprimer les heures/débours selon les consignes des avocat·es et les directives et procédures de facturation du cabinet.
• Surveiller de façon proactive le système de facturation pour s’assurer que les données des clients demeurent exactes et à jour.
• Former les recrues sur les processus de facturation.
• Prêter main-forte aux autres coordonnateur·rices de la facturation au besoin.
• Exécuter d’autres tâches au besoin.
• Traiter et corriger les factures préliminaires
• Modifier les factures préliminaires dans IP Progress/CMS
• Finaliser les factures préliminaires et les envoyer
• Préparer les factures finales aux fins d’approbation par l’avocat·e
• Envoyer les factures finales aux clients ou à l’équipe chargée de la facturation électronique

Principales Exigences

• Au moins 3 ans d’expérience en facturation/comptabilité au sein d’un cabinet juridique ou dans le milieu des services professionnels; connaissance du droit de la propriété intellectuelle, un atout
• Compréhension de la théorie comptable
• Maîtrise des exigences techniques et des processus de facturation électronique et standard
• Capacité à travailler en équipe sous supervision minimale
• Bon sens de l’organisation et capacité à travailler sous pression
• Grand souci du détail
• Maîtrise des logiciels de la suite Office (dont Word, Excel et Outlook) et d’Adobe Acrobat
• Excellentes aptitudes au chapitre des communications et des relations interpersonnelles
• Bilinguisme parlé et écrit (français et anglais), un atout
• Disponibilité pour faire des heures supplémentaires afin de respecter les échéances de fin de mois et de fin d’année

BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves.  We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+. 

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.