Regulatory Affairs Assistant (1 year Temporary Contract)

• Location: Panamá, Panamá City
• Reports to: Regulatory Affairs Senior Manager
• Contract: Temporary position

Your Role @Chanel

As a Regulatory Affairs Assistant, you will play a key role in ensuring compliance and facilitating the approval process for company products. Your responsibilities will include coordinating and accurately entering required data into regulatory systems, maintaining and organizing complex records, and overseeing electronic document management to ensure efficiency and traceability. You will work closely with cross-functional project teams, providing critical administrative and operational support to ensure all regulatory requirements are met in a timely and effective manner. Your contributions will directly support the successful approval and market entry of the company's products, helping to uphold quality standards and regulatory compliance.

WHAT IMPACT YOU CAN CREATE AT CHANEL
 

• Maintain the database system through accurate filing and data entry, including updates related to the entry and approval of health records.
• Prepare and send documents to various countries via FedEx or mail.
• Coordinate translations.
• Digitize and organize regulatory files by reference and product.
• Prepare reports as requested.
• Provide comprehensive support for major project launches.
• Manage references and photos required for regulatory submissions.

You Are Energized By

• Ensuring accuracy and attention to detail in regulatory documentation and data management.
• Collaborating with cross-functional teams to achieve successful product approvals.
• Organizing and maintaining structured electronic and physical files.
• Supporting the launch of new products and contributing to key projects.
• Taking initiative to streamline processes and improve efficiency within the regulatory affairs function.
• Being part of a dynamic environment where your support directly impacts the company’s success.

WHAT YOU WILL BRING TO THE ROLE 

• Candidates must be fluent both in English and Spanish.
• At least a bachelor’s degree in engineering, Business Administration or any other related field.
• Proficiency in Microsoft Excel and Power Point is required.
• 1+ years of relevant work experience ideally for regional distribution companies, covering relevant topics such as market research and competitive analysis.
• Ability to handle database management filing and document classification knowledge
• Analytical and critical thinking skills.
• Able to work independently as well as team player, problem-solving and good communicator
• Must be someone organized, resourceful and with clear and strong communication skills.

WHAT YOU WOULD GAIN FROM THIS EXPERIENCE

• Hands-on experience working with regulatory processes and document management in a dynamic industry.
• Exposure to international regulations and the opportunity to collaborate with diverse teams across different countries.
• A deeper understanding of how regulatory affairs contribute to the successful approval and launch of products.
• Practical skills in database management, project coordination, and compliance monitoring.
• The satisfaction of playing a key role in bringing safe and innovative products to market.

WHAT YOU WILL LEARN / WHAT CHANEL CAN OFFER YOU

• Best practices for organizing, tracking, and submitting regulatory documentation.
• Effective communication and collaboration techniques with cross-functional teams, including regulatory, marketing, and operations.
• How to adapt to regulatory changes and respond proactively to evolving industry standards.
• Techniques for problem-solving and process improvement within the regulatory affairs function.

At CHANEL, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity, and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience, and potential you could bring to CHANEL.