Associate (Admin), Examination Board

Introduction:

The Aga Khan University was found in 1983 as Pakistan’s first private university; Aga Khan University is a not-for-profit institution and an agency of the Aga Khan Development Network. Starting in 2000, the University expanded to Kenya, Tanzania, Uganda, United Kingdom and Afghanistan. AKU began life as a health-sciences university.  

The Aga Khan University Examination Board (AKU-EB) is the first private-sector university-led trans-provincial Board (awarding body) in Pakistan established through the Ordinance of the Government of Pakistan. The Board offers high-quality examinations for Secondary School (grades 9th and 10th - SSC) and Higher Secondary School (grades 11th and 12th - HSSC/ FSC) qualifications for public and private schools across Pakistan. The Board also offers a Middle School Programme (MSP) for grades 6th–8th students and its registered schools engage a globally accepted approach, Project-Based Learning (PBL) to implement the MSP.

PBL is considered as a foundation of the AKU-EB MSP, helping schools foster a sense of purpose and leadership in young learners.
At the heart of AKU-EB’s mission is to shift teaching and learning away from rote learning and move towards higher order thinking, preparing students for higher education and lifelong learning. The Board is evaluated internationally for implementing global best practices, making AKU-EB qualifications credible and recognized globally.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University invites applications for the position of Associate (Admin) in the Examination Board.

Responsibilities:

Reporting to the Manager, Administrations, you will be responsible to: 

• coordinate and Assist AKU-EB HR functions & support in arranging travel, hotel booking and transportation for staff
• develop the SOPs for the Admin department activities
• arrange adequate supplies for Exam papers printing and office stationery items
• supervise and monitor the incoming and outgoing official mails
• supervise and monitor the housekeeping staff to maintain the cleanliness of the premises
• coordinate and provide the logistics support for meetings, workshops and conferences
• supervise the maintenance and safekeeping of office equipment
• supervise and keep record of leave balance of staff and keep them updated on regular basis
• supervise the exams, venues, staff payment, and staff advances
• always protect reputation of AKU-EB and promote a positive institutional image whenever possible
• monitor all regular inventories and ensure compliance with the defined procedures
• coordinate with support departments for proper functioning of telecommunication equipment
• provide administrative assistance during the conduct of AKU-EB examinations
• maintain the record of receipt cheques and pay orders and delivery to the finance department.

Requirements:

You Should Have:

• graduation degree (MBA would be preferred)
• at least 2-3 years’ experience in educational / examination set-up
• excellent proficiency in MS Office
• well conversing skills in information system management
• fluency in English/Urdu
• good analytical, research and report writing skills
• strong administrative skills
• excellent interpersonal and management skills
• the ability to meet deadlines with error free completion of tasks
• willingness to travel for work related assignments.

Comprehensive employment reference checks will be conducted.

Only shortlisted candidates will be contacted.