NE-Executive Assistant

This is a remote position.

• Manage a complex calendar and prioritize meetings effectively.
• Track projects and deadlines, ensuring timely execution.
• Prepare executive presentations and documents.
• Organize business travel (flights, accommodation, logistics).
• Filter emails and manage sensitive communications.
• Coordinate meetings with internal and external stakeholders.
• Provide general administrative support (payments, bookings, documentation).
• Support logistics and scheduling for corporate events and networking.
• Prepare weekly/monthly reports for the CEO.

• Organize family trips.
• Manage personal appointments and commitments.
• Coordinate with doctors, schools, clubs, and personal service providers.
• Handle personal purchases, gifts, and errands.
• Organize social or family events.
• Track and organize personal expenses and accounts.

Requirements

• Strong attention to detail: gets things right from the start and avoids careless mistakes.
• Action-oriented mindset: gets things done, knows how to prioritize, and follows through quickly.
• Fast execution: works with speed and knows when to accelerate without unnecessary delays.
• Good aesthetic sense: takes care in the presentation of documents, communications, slides, and digital/physical environments.
• Excellent organizational and prioritization skills.
• Proficient in or quick to learn digital tools (Google Workspace, ClickUp, Superhuman, Slack, or similar).
• Experience using AI tools to optimize tasks (e.g., ChatGPT, Notion AI, etc.).
• High level of discretion and confidentiality.
• Ability to make decisions independently.
• Excellent written and verbal communication.
• Advanced level of English.
• Proactive, anticipatory, and critical thinker.
• Flexible availability across time zones and fast-paced dynamics.

• Prior experience as a C-level Executive Assistant.
• Familiarity with the tech/startup environment.
• Experience supporting personal tasks for an executive.
• Experience with event or international travel planning.
• Basic knowledge of accounting and budget tracking.
• Studies in administration, communications, event planning, or similar fields.
• Familiarity with automation tools for simple workflows.

Benefits

• 100% remote
• 2 Weeks of PTO