Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview

The Facilities Coordinator is responsible for ensuring the smooth daily operations of office facilities while providing administrative support to maintain a productive, safe, and efficient work environment.

Key Responsibilities

Coordinate daily office operations and maintenance activities

Serve as the primary point of contact for facility-related issues

Manage vendor relationships and service contracts for cleaning, consumables, maintenance, and repairs

Process and track facility service requests from employees

Maintain inventory of office supplies and coordinate restocking

Assist with workspace planning, moves, and changes

Support the implementation of health and safety protocols

Coordinate meeting room bookings and event setup

Manage reception duties as needed

Assist with budget tracking for facilities expenses

Create and maintain facilities documentation

Managing all contract vendors for technical and non-technical services

Provide monthly operation and maintenance report to client

Client invoice/billing - ensure monthly invoices are prepared & submitted to client

Support Client/Accounts Shopping Carts / FSR / PO Creation

Process vendor invoices to APAC Inv Team

Prepare billing request and send to JLL, charging it to the correct PO and GR lines

Prepare payment run files every month

Any other ad-hoc duties assigned

Qualifications

Diploma or Bachelor's degree in Facilities Management, Business Administration, or related field

1-3 years of experience in facilities management or administrative roles

Proficient in Microsoft Office applications

Strong organizational and multitasking abilities

Excellent communication skills in English and Bahasa Malaysia

Problem-solving aptitude with attention to detail

Customer-Service Oriented Mindset

Knowledge of health and safety regulations is an advantage

Skills & Competencies

Ability to prioritize competing demands efficiently

Strong interpersonal skills to interact with all levels of staff

Initiative to identify and resolve issues proactively

Flexibility to adapt to changing priorities

Basic technical understanding of building systems

Location:

On-site –Kulim, Malaysia

Jll Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.