Procurement Assistant

Company Description

Burhani Engineers Limited Company is one of the best engineering companies in Nairobi, Kenya. We are committed to excellence and have been a cornerstone of innovation and reliability in the engineering industry for many years.

Our team of highly skilled and experienced professionals is dedicated to delivering top-notch solutions to various sectors. Our expertise spans across electrical, mechanical, and civil engineering, as well as instrumentation, allowing us to cater to a wide array of projects.

Job Description

Job Purpose

The Procurement Assistant will support the procurement team in managing the purchasing of construction material and equipment for the construction projects. The role requires a strong background in procurement and at least 5 years of experience in the construction industry to ensure timely supply, cost efficiency and positive supplier engagement.

Key Responsibilities

Procurement Operations

• Prepare and process purchase requisitions and purchase orders for construction materials, tools, equipment, and services.
• Source and evaluate suppliers for construction-related items, ensuring competitive pricing, quality, and delivery timelines.
• Support the collection of quotations and preparing bid comparisons.
• Track orders and delivery schedules to avoid delays in construction projects.
• Monitor inventory levels and coordinate with site teams for timely replenishment of materials.

Compliance & Documentation

• Maintain accurate procurement records, supplier contracts, and material delivery notes.
• Ensure procurement processes comply with company policies, industry standards, and legal requirements.
• Support internal and external audits by providing procurement-related documentation.

Stakeholder & Supplier Engagement

• Collaborate with site engineers, project managers, and quantity surveyors to understand project material requirements.
• Liaise with suppliers and contractors to ensure materials and services meet technical specifications.
• Evaluate supplier and subcontractor performance based on quality, reliability, and compliance.

Cost Control & Process Improvement

• Identifying cost-saving opportunities in sourcing construction materials and services.
• Support continuous improvement in procurement processes and adoption of digital procurement systems.
• Provide input in procurement planning to align with project timelines and budgets.

Qualifications

Qualifications and Experience Requirements

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Minimum of 5 years’ working experience in procurement in construction industry.
• Professional certification (e.g., CIPS, KISM, CPSP-K) is an added advantage.
• Strong knowledge of construction materials, equipment, subcontracting, and supplier markets.
• Experience working with ERP or procurement management systems.

Key Skills & Competencies

• Strong negotiation and vendor management skills.
• Understanding of construction workflows and project timelines.
• Ability to work under pressure and meet strict deadlines.
• Analytical, detail-oriented, and cost-conscious.
• Strong communication and teamwork skills.
• High integrity and adherence to ethical procurement practices.