SAP China iXp Intern - Administrative Assistant - Shanghai

We help the world run better
At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed. 

About the SAP Internship Experience Program:

The SAP Internship Experience Program is SAP’s global, paid internship program that provides university students with the opportunities to find purpose in their careers.

Three reasons to intern at SAP

1. Culture of collaboration: meet with mentors, make new friends across the globe and create a thriving personal network.
2. Project-driven experience: gain cross-functional skills from our virtual and in-person learning sessions, diverse subject matter experts, and project deliverables.
3. Gain visibility: with SAP Internship Experience Program in your title, you’ll have a global network of SAP leaders, entrepreneurs, and career development opportunities at your fingertips.

Job Overview​

We are currently seeking a proactive and detail - oriented Administrative Intern to join our team. This internship offers a valuable opportunity to gain practical experience in administrative work, with a primary focus on supporting the company's contract management process. The ideal candidate will be responsible for organizing, scanning, and filing existing company contracts, as well as coordinating matters related to contract stamping. This role requires strong communication skills, a meticulous work attitude, and basic proficiency in Office software, along with the ability to read English emails and communicate fluently in spoken English.​

Key Responsibilities​

1. 1. Contract Management Support​
2. 2. Contract Stamping Coordination
3. 3. General Administrative Assistance​
4. 1. Practical Work Experience​
5. 2. Friendly Work Environment​
6. 3. Competitive Internship Benefits​

• Sort and organize the company's existing contracts in a systematic manner, ensuring that all documents are properly categorized and easy to retrieve.​
• Scan physical contracts into digital format with high quality, and accurately name and save the digital files according to the company's document management standards.​
• File both physical and digital contracts in the designated storage locations, maintaining the integrity and security of contract documents.​​
• Communicate and coordinate with relevant internal departments (such as the Legal Department, Finance Department) and external parties (if necessary) to arrange the contract stamping process.​
• Track the progress of contract stamping, promptly follow up on any delays or issues, and ensure that contracts are stamped and returned in a timely manner.​
• Record and update the stamping status of each contract in the company's document management system.​
• Provide support for other daily administrative tasks as assigned by the supervisor, such as answering phone calls, receiving visitors, and distributing office supplies.​
• Assist in organizing and maintaining office files and records, ensuring their accuracy and completeness.​
• Collaborate with team members to complete other administrative projects and tasks as required.​

Job Requirements​

1. Communication Skills​

• Possess excellent verbal and written communication skills. Be able to communicate effectively with internal departments, and clearly express ideas and opinions.​
• Have good listening skills, be able to understand the needs and requirements of others, and provide appropriate responses and solutions.​

2. Work Attitude​

• Be serious, careful, and responsible in work. Have a strong sense of responsibility for the tasks assigned, and ensure that the work is completed accurately and on time.​
• Be proactive and proactive in work. Be able to take the initiative to find and solve problems, and not be afraid of difficulties and challenges.​
• Have good teamwork spirit. Be able to cooperate closely with team members, support each other, and jointly complete the team's work tasks.​

3. Software Skills​

• Have basic proficiency in Microsoft Office software, including Word, Excel, and PowerPoint. Be able to use Word to edit and format documents, use Excel to make simple data statistics and analysis, and use PowerPoint to create simple presentation slides.​
• Be familiar with the basic operation of scanning equipment and document management software. Having experience in using document management systems is a plus.​

4. English Skills​

• Be able to read and understand English emails proficiently. Be able to accurately grasp the key information in English emails and respond appropriately.​
• Having obtained English language certificates (such as CET - 6, TOEFL, IELTS) is a plus.​

What We Offer​

• Gain hands - on experience in administrative work, especially in contract management, which is of great significance for future career development.​
• Work closely with experienced professionals in the company, learn from their work experience and skills, and improve their professional quality and comprehensive ability.​
• Join a young, energetic, and harmonious team. Enjoy a relaxed and pleasant work atmosphere, and establish good working relationships with colleagues.​
• The company attaches great importance to the growth and development of employees, and provides a good platform for employees to display their talents and realize their self - worth.​
• Provide a competitive internship salary (specific amount can be negotiated based on the candidate's academic background, work experience, and interview performance).​
• Offer other benefits such as transportation subsidies, meal subsidies, and insurance (depending on the company's specific policies).​
• Provide a formal internship certificate after the successful completion of the internship, which will add luster to the candidate's resume.​

Internship Information

Duration: Minimum 6 months (full-time preferred).

Onsite requirement: at least 3 days per week as required by the role.

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Bring out your best
SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.  

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SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

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Please note that any violation of these guidelines may result in disqualification from the hiring process.

Requisition ID: 435943  | Work Area: Administration  | Expected Travel: 0 - 10%  | Career Status: Student  | Employment Type: Limited Full Time   | Additional Locations:  #LI-Hybrid