IT Project & Portfolio Manager (Information Systems Specialist 8) - Limited Duration/Job Rotation

Initial Posting Date:

09/17/2025

Application Deadline:

09/27/2025

Agency:

Oregon Liquor & Cannabis Commission

Salary Range:

$7,610 - $11,537

Position Type:

Employee

Position Title:

IT Project & Portfolio Manager (Information Systems Specialist 8) - Limited Duration/Job Rotation

Job Description:

The Oregon Liquor and Cannabis Commission (OLCC) oversees access to alcohol and cannabis products in Oregon through education, regulation, and distilled spirits distribution. Our aim is to protect public health and safety while supporting responsible businesses and providing funding for local and state agencies.

This limited duration opportunity is scheduled to last approximately one (1) year.  We will also consider filling this position as a job rotation assignment for current state employees. To apply as a job rotation candidate, you must be currently employed by the State of Oregon (regular status, trial service, and limited duration employees) and have written approval from your manager/supervisor prior to applying.

The agency is comprised of three major operational programs: the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions.  Revenue generated from these programs helps support state and local government programs.

What’S In It For You:

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service and safety
• Work/life balance, 11 paid holidays a year, personal days, sick time, vacation accruals, and more! Click here to learn about State of Oregon benefits.
• Pension and retirement programs
• Advancement and learning opportunities that will help grow your career with the State of Oregon
• Possible eligibility for the Public Service Loan Forgiveness Program
• A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

About This Opportunity:

• This position is based at our Milwaukie, OR headquarters office. Please note that the headquarters for the agency will relocate from Milwaukie to Portland, OR by approximately the end of 2026.
• After an initial training period, this position may be eligible for a flexible hybrid work schedule, however weekly in-office work will be required. This position is not eligible to be fully remote.
• This position is represented by the American Federation of State, County & Municipal Employees (AFSCME) union.

Here’S What You Will Do:

This position oversees and coordinates the implementation of the Distilled Spirits Supply Chain (DSSC) project implementation of the warehouse conveyance system as well as coordination among other projects happening at the OLCC. The duties include project management, solution development, meeting coordination, resource management, maintenance and transition to operations. This position in collaboration with the CIO and IT Project Management and Customer Service Director participates with the Project Management Office (PMO) in solutions roadmap, and provides direction, planning, and policy development within the division for the DSSC project.

Duties Include:

• Address customers and professional organizations regarding agency programs and policies; resolving disputes; preparing reports and correspondence; and responds to incoming customer inquiries in a timely fashion and seek out the correct information to share with customers. 
• Liaise with representatives of other agencies such as DAS, EIS, DOJ,  and/or the public that may be affected or have input on the project(s). Actions include meetings, written materials, teams chats, emails and similar.
• Performs change management activities to accomplish technical as well as business goals for the project within the OLCC team and with external customers.
• Lead the planning and development of goals, objectives, and direction for the DSSC project; staying within the prescribed project scope, time frame, and funding parameters, while meeting all stakeholder expectations. Lead and direct the activities of project teams to make certain projects progress on schedule and within prescribed budget.
• Lead multi-agency and inter-disciplinary project teams to identify time frame, methods for accomplishing projects and tasks, and allotment of available resources to various projects and tasks as defined in Project Management Book of Knowledge (PMOBOK).
• Coordination of technology procurements, participate in amendment requests, manage third party vendors, and oversee software and professional services contracts and amendments.
• Resolve issues that impact project schedule to ensure budget and schedule are on track. In the event that schedule or budget will be affected, represent issues and recommended options that require escalation to executive leadership for resolution per the project charter delegation authority.
• Establish clear communication channels and maintaining regular contact with contractors to address questions, provide feedback, and ensure project goals are being met.

Please contact OLCC.HumanResources@olcc.oregon.gov if you would like a copy of the position description.

Here’s what you need to qualify:

Minimum Qualifications:

Seven (7) years of experience in Information Technology Project Management;

Or

An Associate’s degree in Computer Science, Information Technology, Business Administration, Project Management, or related field, OR completion of a two (2) year accredited vocational training program in information technology, project management or related field;

And

Five (5) years of information systems experience in Project Management;

Or

A Bachelor’s degree in Computer Science, Information Technology, Business Administration, Project Management or related field;

And

Three (3) years of information systems experience in Project Management;

Or

Master’s degree in Computer Science, Information Technology, Business Administration, Project Management or related field;

And

One (1) year of information systems experience in Project Management.

Preferred Skills:

• Strong skills in interpersonal relationships, verbal and written communication, business management, business ethics, meeting facilitation, conflict management, and project management.
• Strong leadership skills and ability to establish and maintain effective working relationships with superiors, subordinates, peers and other agencies and the public.
• Familiarity with PMBOK/BABOK (Project Management certification preferred)
• Excellent writing and editing skills, (composition, grammar, punctuation, and spelling) as well as effective communication (listening and oral presentation) skills.
• Ability to explain complex technical issues to non-technical customers.
• Strong planning skills with demonstrated ability to prioritize tasks among projects.
• Proven ability to manage multiple tasks and responsibilities under conflicting and time-sensitive deadlines.
• Demonstrated experience in authoring project management deliverables such as a scope statement, project charter, work breakdown structure and scheduling tools.
• A clear understanding of the relationship between the Systems Development Lifecycle (SDLC) phases of application development, and the standard project activities (initiating, planning, executing, monitoring, controlling and closing).
• Demonstrated extensive information technology project management skills.

Application Instructions And Information:

• A resume and cover letter are required for this job posting. Please attach both in the “Resume / Cover Letter” section of the application.
• Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications addressed to the OLCC and received by the posted application deadline date will be considered.
• You may be asked to submit a skills assessment, a writing sample, or a video/phone interview as part of the application screening process.
• Internal candidates currently working for any State of Oregon agency must apply using your employee Workday account. In addition to required attachments, ensure that your profile has your current job history and education. In Workday, click on Menu in the upper left corner, Jobs Hub, Find Jobs. Enter the job number in the search bar, click on the job title and select Apply.

Additional Information:

• This is a Limited Duration appointment that is expected to end on or before 12 months from date of hire. Limited duration appointments are benefits eligible and have a designated maximum length of service.
• The use of outside resources such as artificial intelligence (AI) software during applicant skills assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials.  Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and preferred skills will be invited to an interview. Resumes will not replace the completed job history experience in Workday.  We will only review documents that are requested. Because details are very important to us, your application materials will be evaluated for grammar, spelling and punctuation. 
• This recruitment may be used to fill current and future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered.  The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.  On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
• Any offer of employment with OLCC is contingent on acceptable references and background check.  This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.
• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
• We hire preferred workers!  For more information, please visit our website: Preferred Worker Program.
• OLCC does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

Helpful Links And Contact Information:

Learn more about OLCC

Understanding the State Application Process

Help and Support webpage

For more information you may contact us by e-mail at OLCC.HumanResources@olcc.oregon.gov.

OLCC is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status.