Senior Executive (Admin Services and Planning Dept)

[What the role is]

The Procurement and Administration Services Division (PASD) oversees NEA's procurement integrity and manages administration services by establishing policies, providing advisories, and supporting business needs. Under PASD, the Admin Services and Planning Department (ASPD) consists of dedicated professionals ensuring procurement compliance and delivering excellence in administrative support to enhance operational efficiency.

[What you will be working on]

As a Senior Executive in Business Planning & Management Branch of ASPD, you will complement the Manager/Assistant Manager to ensure that the department’s operations align with Whole-of-Government (WOG) policies and guidelines. You will also facilitate cross-branch collaboration within ASPD and with other NEA divisions.  Key responsibilities include:

Procurement And Contract Administration:

• Assist in updating, monitoring, and renewing of contracts to ensure compliance and continuity.
• Liaise with stakeholders to gather requirements, support tender preparation, conduct briefings, and evaluate tenders for vendor appointment.
• Administer contracts to help user departments adhere to specifications and manage vendor performance.

Office Space And Tenancies Management:

• Contribute to office space planning initiatives by collaborating across NEA, managing data updates, and delivering key insights for informed decisions.
• Support the monitoring, execution, and administration of tenancy agreements, ensuring alignment with WOG guidelines.
• Process and manage e-invoices under the department’s purview.

[What we are looking for]

Experience & Skills:

• At least 1–2 years of experience in administration, procurement, or related fields requiring planning and writing skills.
• Familiarity with procurement frameworks, including the Instruction Manual (IM) on Procurement, GeBIZ, and GeBIZ Management Console (GMC).
• Proficiency in Microsoft Office (Excel, PowerPoint).
• Strong analytical and problem-solving skills, with a keen interest in learning and applying new concepts.
• Excellent written communication, able to structure, categorize, and articulate ideas clearly.
• Adaptable to both desk-bound and operational tasks.
• Meticulous, organized, and able to multitask effectively in a dynamic environment.
• Independent, resourceful, and proactive with a continuous improvement mindset.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Why should you join us?

This role offers the opportunity to drive impactful change in public sector administration while working alongside a dedicated team committed to good governance and operational excellence. If you are a strategic thinker with a hands-on approach, we invite you to apply.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.