HR/Payroll Specialist (DHQ)

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Salary Range Pay Starting at $24.00/per hour

Job Objective:

As the Payroll Specialist you will ensure accurate processing and recording of The Salvation Army’s payroll, providing timely and accurate financial information, participating in-biweekly data entry Payroll processing by reviewing, verifying accuracy of figures and computations. Balancing and reconciling accounts and importing employee’s timecards into ADP via spreadsheets completed and approved by each corps location. In addition, responsible for various clerical tasks such as processing all personnel, payroll, hiring and benefit transactions by maintaining and recording the accumulation and use of vacation, sick, discretionary days, holidays and leave of absences, for all corps locations …ensuring that the Mission of The Salvation Army is effectively carried out.  

What You Will Do:

• Responsible for processing and tracking transactions using ADP payroll system, including but not limited to bi-weekly payroll processing (seasonal weekly processing, final payments for separating employees and special transactions such as retroactive payments, bonuses and increases.
• Responsible for payroll related systems and procedures, including but not limited to time reporting, paycheck distribution, year-end adjustments and record keeping
• Responsible for maintaining personnel information, including but not limited to processing new hires, separations, transfers, rate changes and other transactions. Makes updates as necessary.
• Provides administrative and office support as needed.
• Researches and resolves questions from Corp Officers, Managers, and employees as they relate to the processing of payroll information such as vacation, personal, sick, discretionary, banking, garnishments, retroactive pay calculations, tax questions and other changes
• Perform compliances for unclaimed property payroll checks
• Process manual checks as requested
• Process accurate and timely year-end reporting when necessary (W-2 Adjustments, etc.)
• Reviews payroll documentation for accuracy through payroll reports and makes any necessary adjustments. Obtains necessary approvals.
• Sorts and distributes DHQ payroll checks bi-weekly
• Reviews computed wages and correct errors to ensure the accuracy of earnings
• Ensure that all changes to payroll are processed correctly
• Works closely with the Benefits Specialist to ensure accurate benefit deductions and record keeping
• Prepare various payroll reports periodically and upon request and reconcile quarterly payroll taxes
• Oversee and maintain MVR records for the Indiana Division, which include the annual MVR update for the Division
• Responds to income and employment verification according to company guidelines
• Maintain confidence and protect The Salvation Army by keeping information confidential
• Calculating housing values for officers
• Preparing 1099’s
• Perform all other duties as assigned within the scope and parameters of this job description.

Additional Functions

• Cross train on all HR functions to provide coverage during peak periods or absences

 Minimum Qualifications: The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.

Education: High School Diploma required, Associates Degree with emphasis on business or accounting preferred

Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.

Experience: Two years of financial record keeping or payroll computerized payroll processing; Any combination equivalent to college level course work in human resources or related field with human resources experience; Some experience working with an outside payroll company and in an office environment

Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm training within the first 90 days of employment.

Skills/Abilities:

• Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele
• Computer proficiency with Microsoft products and ability to learn electronic reporting systems
• Working knowledge of payroll best practices. Strong knowledge of federal and state regulations. Strong PC skills including proficiency in Microsoft word and excel. Ability to proficiently create and maintain spreadsheets. Working knowledge of standard office procedures and practices. Strong work ethic and team player. High degree of professionalism. Ability to communicate with various levels of management. Decision making, problem solving and analytical skills. Ability to adhere to tight deadlines. Organizational, multi-tasking and prioritizing skills. Interpersonal skills using tact, patience, and courtesy. Maturity to maintain confidentiality with sensitive information.

Supervisory Responsibility: No supervisory responsibility for this position

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. 

Physical Requirements Include:

• Good speaking, hearing and vision ability, and excellent manual dexterity
• Sitting for extended periods of time

 Travel: 0-10%

Working Conditions: Work is performed in an office environment

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

 This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Qualifications

Why Work with Us?

If you’re ready for a career doing meaningful work with a discernable impact, keep reading. The Salvation Army’s brand promise is to Do the Most Good® - and it’s our employees that help us get there. At every level and in every discipline, you can have a real impact on your community through the work done inside our walls every day. If you work for us, you will be the hands and feet that enable us to help others.

We are as impassioned about our employees as we are about our mission to preach the Gospel of Jesus Christ and help anyone in need in His name without discrimination. Our work culture reflects this quality, which makes our offices seriously great places to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.

In addition to traditional Health, Wellness, RX and PTO benefits, see what our employees told us they most liked about working for the Indiana Division of TSA by responding to our most recent 2023 survey…

• 91% are proud of their work to help meet the needs of people in their communities
• 75% find their “Work Stress” manageable
• 80% find their managers supportive during those times of stress
• 89% appreciate the flexible work options they have in their position
• 98% appreciate how they are allowed to use 4 sicks days as “Discretionary”
• 99% appreciate the 11 paid holidays they receive each year

See what our employees said when asked to rank the best reasons for working at the Indiana Division Salvation Army…

1. Helping People
2. Faith Centered Organization
3. Work Environment/ Co-Workers
4. Benefits