Medical Clinic Administrative Director - State Program Admin Sr

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Working Title:

Medical Clinic Administrative Director - State Program Admin Sr

Institution:

St. Cloud State University

Classification Title:

State Prog Admin Sr

Bargaining Unit / Union:

214: Minnesota Association of Professional Employees

City:

St. Cloud

Flsa:

Job Exempt

Full Time / Part Time:

Part time

Employment Condition:

Classified - Unlimited

Salary Range:

$28.26 - $41.43

Job Description

This position oversees and manages clinic business operations and budget. This includes the department's compliance with data privacy laws, federal HIPAA regulations and other federal, state, and MinnState requirements.

Principle Responsibilities And Results

1. Oversight and management of clinic business operations and functions including billing, insurance, medical records (including the confidentiality, security, and physical safety of records; the timely retrieval of records upon request; oversee the collection, processing, maintenance, storage, retrieval and distribution of records; and maintenance of a predetermined, organized, and secured record format), computer operations. Assist in preparation of SCSU Medical Clinic budget plan. Monitor monthly budget. Monitor expenses in the clinic on a day-to-day basis. Coordinate and facilitate assessment and evaluation process including preparation of analytical reports, cost benefit analysis, and student satisfaction. Priority: Essential Percent of Time: 40%
2. Serve as a member of the department’s management team, participating in policy development, emergency preparedness, and quality assurance activities. Shared responsibility for administration of SCSU Medical Clinic with leadership team. Provide leadership, service and assistance in development of policies, procedures, practices and processes for the University and Division of Student Affairs initiatives. Attend University and division events, representing the department and division. Serve on University and division committees, taskforces, and working groups as appropriate and requested. Priority: Essential Percent of Time: 20%
3. Work with IT to implement and maintain computer system maintenance, operation and enhancement. Analyze and modify existing office procedures and software programs as needed for system efficiency as well as in response to new technical needs. Interact with external vendors and system support to resolve complex problems and obtain information on new products. Respond to

technical questions and serve as a resource to staff, providing orientation and training in computer applications. Priority: Essential Percent of Time: 10%

1. Responsibility for compliance with federal and state laws including HIPAA, MN Immunization Law, MN Data Privacy Acts, and reporting/querying the National Provider Data Bank. Priority: Essential Percent of Time: 10%
2. Facilitate new employee orientation, staff leadership, training, development, and continuing education programming activities. Participate in professional development activities and training programs to stay current with national trends, issues, and literature. Actively participate in local, regional, and national professional development workshops, conferences, seminars, and professional associations. Priority: Essential Percent of Time: 10%
3. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner. Priority: Secondary Percent of Time: 10%

Minimum Qualifications

• Two years of experience in healthcare administration, management, leadership, or related field or equivalent combination of experience and education. Doctorate degree may substitute for two years of experience; Master’s degree may substitute for 18 months of experience; Bachelor’s degree may substitute for one year of experience; Associate’s degree may substitute for six months of experience
• Medical terminology sufficient to create medical billings and develop administrative materials for the clinic. ·
• Math sufficient to add, subtract, multiply and divide when billing customers and submitting invoices. ·
• Data entry skills sufficient to enter data and compile budget information into Excel to track information and to enter patient information into the software application. ·
• Word processing sufficient to draft correspondence. ·
• Ability to analyze, develop and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation. ·
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.

Preferred Qualification

• Knowledge of HIPAA, legislation requirements and MN Data Practices Act.
• The ability to interpret federal, state, MinnState, and institutional policies and to communicate the interpretation to others.
• Proficiency in Microsoft Excel.
• Familiarity with budgeting, billing/coding and financial management in an outpatient medical clinic.
• Knowledge of medical computer information systems.
• Work Shift (Hours / Days of work)
• Academic Year: Monday-Friday 8 a.m.-4:30 p.m.
• Academic Breaks & Summer: Tuesday-Thursday 8 a.m.-4:30 p.m. (0.85FTE)

About

The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.  

Employment for this position is covered by the collective bargaining agreement for the Minnesota Association of Professional Employees (MAPE) which can be found at; https://mape.org/

St. Cloud State University is committed to excellence and actively supports cultural diversity. To promote this endeavor, we invite individuals who contribute to such diversity to apply, including minorities, women, LGBTQIA+, persons with disabilities and veterans. St. Cloud State University does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran. The Title IX coordinator at St. Cloud State University is Chocoletta Simpson. For additional information, contact the Office of Institutional Equity & Access, (320) 308-5123, Admin. Services Bldg. Rm 121  

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

10-29-2025

Position End Date:

Open Date:

09-16-2025

Close Date:

10-01-2025

Posting Contact Name:

Courtney Marie Graber

Posting Contact Email:

courtney.graber@stcloudstate.edu