Administrative Associate - Level II - General Management

Job Summary

On Site Role

The Administrative Associate – Level II provides comprehensive administrative support to a team, department, function, or organizational leader. This role involves coordinating documents, gathering and entering data, preparing reports, and supporting day-to-day operations. Work is performed under a moderate degree of supervision with opportunities to contribute to process improvements and departmental projects.

Key Responsibilities

• Provide administrative support by conducting research, preparing statistical reports, and handling routine information requests.
• Gather, compile, and verify information to ensure accuracy in reports, presentations, forms, and office systems (databases, spreadsheets).
• Assist with data collection, data entry, and report generation for departmental activities.
• Prepare correspondence, schedule meetings, arrange conference calls, and receive visitors.
• Respond to or redirect routine internal and external inquiries to ensure timely and accurate responses.
• Support vendor and supplier payment processes, including documentation preparation, submission, and responding to accounts payable or payee inquiries.
• Maintain departmental policies, procedures, and records.
• Participate in business improvement assignments and departmental projects as a contributing team member.
• Perform other routine administrative duties per organizational and departmental procedures.

Core Competencies

• Action Oriented: Tackles new opportunities and challenges with urgency, high energy, and enthusiasm.
• Communicates Effectively: Develops and delivers clear, audience-focused communications.
• Customer Focus: Builds strong customer relationships and delivers customer-centric solutions.
• Ensures Accountability: Holds self and others accountable to meet commitments.
• Plans and Aligns: Prioritizes and organizes work to achieve goals aligned with organizational needs.
• Values Differences: Recognizes and leverages diverse perspectives and cultures.

Functional Competencies

• Data Analytics: Interprets and communicates qualitative and quantitative data, applying statistical and problem-solving methods to extract insights and support decision-making.
• Data Communication and Visualization: Presents business problems, solutions, and opportunities through clear data visualizations, reports, and dashboards.

Education, Licenses, and Certifications

• Minimum: High school diploma or certificate of completion of secondary education, or equivalent experience in compliance with applicable regulations.

Skills And Experience

For External Candidates

• Some work experience or intermediate-level administrative knowledge gained through education, training, or practical on-the-job experience.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with databases/spreadsheets.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and adapt to shifting priorities.

For Internal Candidates

• Considered equivalent to an Executive Assistant role.
• Demonstrated experience in administrative support, including scheduling, reporting, and coordinating departmental operations.
• Strong interpersonal and communication skills, with the ability to support leaders and teams effectively.

Cummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.