Supply Chain Coordinator, Purchasing, Full Time, Day Shift-8Hr

Nestled on the Central California Coast, Adventist Health Sierra Vista has been providing care to our community since 1959. Our 162-bed acute care facility includes a Level III Neonatal Intensive Care Unit and county designated trauma center. San Luis Obispo offers the excitement of a lively community while being a fifteen-minute drive from the serenity of Avila Beach, known for their natural hot springs, and Pismo Beach, known for their sand dunes and eucalyptus trees. Featuring a charming downtown, comfortable coastal weather, idyllic views, and an active lifestyle San Luis Obispo offers much to be had.

Job Summary:

Orders and maintains inventory in all departments within the healthcare facility. Coordinates daily operations of supply chain, including maintenance of appropriate periodic automatic replacement (PAR) levels for items stocked in area/s assigned. Manages and maintains supply stock, as well as assists in documentation, as needed. Works under direct supervision. Coordinates and maintains the supply system ensuring that it operates in a fiscally sound and efficient manner by managing supplies and equipment from acquisition to disposition. Maintains supply inventory within all departments. Coordinates small program(s) with limited budget/impact. Ensures that essential medical supplies and equipment are readily available to support patient care and healthcare operations. Trains new supply chain employees on departmental tasks and workflows and supports peer employees in issue identification and resolution. Handles all project assignments specific to improving supply chain workflows. This position is represented by SEIU.

Job Requirements:

Education And Work Experience:

• High School Education/GED or equivalent: Required
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Five years' of experience within the operations or supply chain function: Preferred
• Experience in materials management, inventory control, or a related field, preferably in a healthcare setting: Preferred

Essential Functions:

• Manages resolution report daily to ensure back orders and substitute items are identified, ordered and on-hand to meet supply demands. Coordinates all returned and recalled items in a timely manner and notifies user of back orders and works to identify alternative products. Participates and conducts periodic physical inventories. Initiates and coordinates supply return requests and ensures items are ready for pickup and return. Manages physical resolution of recalls and expired products. Generates purchase orders (POs) to facilitate all inventory needs adhering to patient volume and developing needs. Produces statistical reports as requested. Supports process improvement solutions to optimize inventory, system, and effective cost objectives.
• Acts as communication liaison between supply chain and all departments. Continuously maintains inventory system tool. Routine par level analysis and recommendations for adjustments. Supports capital requests for purchase orders and follows up on orders as needed. Reconciles with distributors/suppliers at regular intervals. Meets with customers to ensure needs are met. Makes decisions regarding daily priorities for a work group such as coordinating work activities, monitoring adherence to schedules and reporting resource issues. Understands when product changes are needed and when projects are initiated. Ensures updates on new procedures, or physician changes, are implemented. Works with management and others to ensure all needed activities are completed.
• Ensures orders arrive in a timely manner and follows up to ensure all departments have necessary supply items. Ensures that received items meet quality and safety standards. Collaborates with physicians and leadership to address any quality issues. Maintains accurate records of all inventory transactions, including receipts, issues, and returns. Generates reports to analyze inventory levels and consumption patterns. Assists with data entry into the hospital's materials management software. Communicates with suppliers to place orders, track deliveries, and resolve issues. Identifies opportunities for supplier consolidation or improved contracts.
• Collaborates with the disaster preparedness team to ensure the availability of essential supplies in case of emergencies. Maintains a contingency stock of critical items for unexpected situations. Ensures compliance with all relevant regulations and standards, including infection control protocols. Implements safety measures in handling, storing, and distributing hazardous materials. Supports product recall requirements to ensure patient safety.
• Trains hospital staff on proper inventory management practices. Stays updated on industry best practices and participate in relevant training as needed. Trains new supply chain staff of tasks and workflows within the department. Handles project assignments specific to improving supply chain workflows. Manages project activities associated with the execution product conversions and transitions within the healthcare environment.
• Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.