Senior Executive Assistant / Executive Assistant (at the rank of Clerk I/II) in General Office

The School of Public Health houses 6 academic divisions with around 300 staff. To support the operations of our School, our General Office is looking for Senior Executive Assistant / Executive Assistant (at the rank of Clerk I/II) (Ref.: 533174) to commence as soon as possible, on a one-year temporary basis or two-year fixed-term basis, with the possibility of renewal subject to satisfactory performance. Part-time appointments will also be considered.

The Role

 The appointee will mainly support the following functions:

• accounting (e.g., reimbursement, expense reports, cash advance reports, cost adjustments, coupon checking);
• procurement (e.g., data entry, vendor sourcing, negotiation);
• office administration (e.g., filing; support for HR administration, events, and visit programmes);
• building management (e.g. maintenance and repair, counter operation, space and furniture allocation)
• any other duties as assigned.

Qualifications And Qualities

• minimum Level 2 in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics, OR 5 passes in HKCEE including English (minimum Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics;
• at least 2 years’ work experience, preferably in accounting functions;
• a good command of both spoken and written English and Chinese;
• good IT proficiency in MS Word, Excel and PowerPoint;
• experience with Oracle Financials or in Tertiary Education Institutions is a plus;
• reliable, self-motivated, work well in a team or independently;
• fresh university graduates will also be considered.

Those who have responded to the previous advertisement (Ref.: 531762) need not re-apply.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave and medical benefits. The appointments on fixed-terms will attract a contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary will be offered. Candidates for part-time appointment please state so in the application. 

How To Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until November 11, 2025, or until the posts are filled, whichever is earlier.