Admin Assistant to the Dean(s) of CHS / CRS

Administrative Assistant to the Dean(s) of the College of Health Science and College of Rehabilitation Sciences (On Campus Preferred, Hybrid Optional)

Reporting Relationships

Position Supervised by: Dean(s) of the College of Health Science and College of Rehabilitation Sciences 

Position Purpose

The Administrative Assistant is a shared position that is responsible for providing administrative support to the Dean of the College of Health Science and the Dean of the Colleges of Rehabilitation Sciences. Self-management and prioritized decision-making are required to plan, prioritize, and organize a diversified workload. This person must maintain a professional and productive demeanor and work well within a collaborative team. The ability to utilize modern office technology and software, and a desire and willingness to further enhance skills, are important for long-term success in this position.  

Essential Functions And Responsibilities

• Complete various administrative tasks for the respective areas, including managing active calendars and scheduling appointments; screening emails and phone calls; composing and preparing confidential correspondence; and compiling documents for meetings.
• Assist in the collection and maintenance of data and documentation as appropriate and required for the college.
• Compile reports for college-related items. 
• Work closely and effectively with supervisors to keep them well-informed of upcoming commitments and responsibilities, facilitating the appropriate course of action, referral, or response.
• Attend and record minutes of academic and other professional meetings.
• Prepare expenditures and complete related budgetary processes.
• Maintain records related to administrative, financial, and human resources.
• Perform general office duties such as filing, copying, scanning, communication, etc.
• Assist with University assessment needs.
• Serve on College and University Committees as appropriate.
• Assist with academic program on-site sessions and other university functions as needed.

Other

• Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the College.
• Attend and support University Commencement.

Performance Measurements

Annual institution performance evaluation based on goal achievement, completion of duties, and core competencies/skills  

Position Competencies

• Communication
• Development of Self
• Job Knowledge/Skill Application
• Champions Innovation
• Drives for Results
• Collaboration
• Integrity
• Critical Thinking
• Initiative
• Student/Customer-Centeredness

Working Requirements/Conditions

Education/Certification:

Bachelor’s degree from an accredited institution preferred, but not required. 

Required Knowledge:

Understanding of and adherence to FERPA regulations. 

Experience Required:

Administrative assistant experience is preferred. 

Skills/Abilities:

Strong grammar and editing skills. 

Excellent interpersonal communication skills. 

Highly skilled with the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Publisher, Survey Software) and Internet searching. Experience Using AI preferred. 

Technically savvy – learns and is unafraid of new technology. 

Responsible, timely, detail-oriented, and organized. 

Takes initiative and can work well with limited supervision. 

Minimum typing speed of 50 wpm. 

Enjoys creating and improving processes. 

Excellent Problem-Solving Skills.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION 

Finger Dexterity:

Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together 

Talking:

Especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly 

Average Hearing:

Able to hear average or normal conversations and receive ordinary information 

Average Visual Abilities:

Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery 

Physical Strength:

Sedentary work. Sitting most of the time. Exerts up to 10 lbs. of force occasionally (Almost all office jobs) 

Working Conditions

None:

No hazardous or significantly unpleasant conditions (Such as in a typical office) 

MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION 

Reasoning Ability:

Deal with a variety of variables under only limited standardization 

Able to interpret various instructions 

Mathematics Ability:

Perform basic math skills, use decimals to compute ratios and percentages, and draw and interpret graphs 

Language Ability:

Read a variety of books, magazines, instruction manuals, atlases, and encyclopedias;  

Prepare memos, reports, and essays using proper punctuation, spelling, and grammar  

Communicate distinctly with appropriate pauses and emphasis; correct pronunciation (or sign equivalent); and variation in word order using present, perfect, and future tenses 

INTENT AND FUNCTION OF JOB DESCRIPTIONS 

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.  

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.  

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. 

Job descriptions are not intended as and do not create employment contracts. RMUoHP maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. 

Rocky Mountain University is an Equal Opportunity Employer.