Facilities Assistant (On-Site, Long Island)

Company Description

Who Is Air Charter Service

Air Charter Service (ACS) is a leading aircraft charter company that provides passenger and cargo aircraft charters worldwide.

To put it simply, we are the middle person between the clients and the operator. Our Sales Consultants manage the full travel/sales cycle so all our clients have to do is fly! Our clients consist of high-net-worth individuals, CEOs, celebrities, the rich and famous, and many more!

With offices across the globe, including North America, South America, Europe, CIS, Africa, the Middle East, Asia, and Australasia, ACS offers personalized charter solutions using local knowledge.

ACS is a rapidly growing company, generating over $1 billion in revenue and arranging more than 25,000 charter flights annually.

ACS New York is seeking a high-spirited individual who has proven experience and skills in an administrative function and is interested in going the extra mile. Apply today to learn!

Job Description

A Day In The Life

• Provide support on ad hoc projects and office opening, renewals, expansions and refurbishment projects for the region.
• Partner with cross-functional departments to complete office projects and works well in cross-team collaborations.
• Multitask between various daily and recurring tasks and multiple short- and longer-term projects
• Monitor and check the validity and accuracy of utilities, facilities and IT management-related bills, before submitting to the Facilities Director for approval.
• Provide support in facilities meetings as assigned by taking notes/minutes, providing and filing materials, tracking assignments and following up on activities.
• Maintain, assist, prepare, and modify facilities documents and reports for the Americas Region.
• Assist in supervising other office managers in the region to follow the facilities procedures.
• Assist with planning company events and activities
• Support with the company apartments (arrivals, departures, cleanliness etc.)  

Qualifications

What Do We Look For

• Friendly and welcoming 
• Attention to detail
• Administrations skills
• Able to prioritize effectively
• Ability to work individually and as part of a team
• Well-organized
• Reliable
• Diligent
• Trustworthy
• Pro-active
• Open to travel
• Proficiency in Microsoft Suite

Additional Information

Company Culture

• A dynamic and fast-growing company
• Modern office with luxury amenities in the RXR Plaza
• Balance between independent and team-oriented work
• A welcoming, enjoyable, and interactive environment – seasonal events and team night outings
• Flexible start and end time hours
• Future work-from-home opportunities; 1x day a week

WHAT IS IN IT FOR YOU

• $30 USD/per hour
• Clear path for career advancement 
• Job stability and leadership support of development
• Affordable health, dental, and vision insurance plans 
• 401K retirement savings plan with generous employer match!
• Life insurance
• Paid maternity/paternity leave
• 20 days to start in vacation time and more earned each year  
• Paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving house, holiday shopping, and more.

Check us out on social media! LinkedIn - Facebook - Instagram - TikTok - Twitter - Youtube

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

What Are The Next Steps?

Submit your resume to us today and a member of our recruitment team will be in touch!