BOB-Principal Administrative Associate II

Job Description

Civil Service Title- Principal Administrative Associate II


* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.ESUME.*



The Bureau of Maintenance, Inspections and Operations seeks to hire a Personnel Liaison who will have oversight of the bureau’s personnel functions and assist the MIO Staff Manager with all personnel related processes. The successful candidate will be responsible for preparing personnel action requests, preparing job postings, maintaining headcount information for the bureau (budgeted/actual/vacancies), reviewing roster correction and other HR reports, and ensuring that staff are assigned to the correct budget codes. He/she will assist with processing CityTime change requests and ensure that Org Charts are updated accordingly. Coordinate and monitor compliance of trainings (EDI, SHP. Etc.). Meet with the MIO units monthly to ensure that vacancy reports, headcount and funding matters are up to date. Coordinate and distribute various projects and analytical/administrative exercises among operational units. Distribute OT reports to the respective units and compile other reports accordingly. Assists in the handling of Litigation and FOIL, gas cards and PINs for MIO. Participate in special projects as needed and perform other related duties.


Preferred Skills
Strong verbal and written communication skills and extensive experience with the latest MS office suite are required. Experience working directly with the City’s personnel system and experience managing budgets and working with people.

Work Location
55 WATER ST, MANHATTAN, 10041

Hours
35


Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 734306. For other applicants, go to www.nyc.gov/careers and search for Job ID# 734306 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.