Senior Administrator - ESF Quarry Bay School Kindergarten

The Senior Administrator will play a crucial role in establishing the new kindergarten, focusing on HR, procurement, and financial responsibilities. This position will involve collaborating closely with the ESF Centre Office to ensure successful operational management during the build-out and setup of the kindergarten.

Job Responsibilities:

• Manage HR processes and support recruitment efforts for the new kindergarten.
• Oversee procurement processes to secure necessary items and services for the kindergarten setup.
• Handle financial responsibilities, including budget management and expense tracking.
• Organise and communicate project details and specific assignments to team members.
• Liaise with vendors and service providers to ensure timely delivery of supplies and services.
• Coordinate with internal resources and third-party vendors for successful project execution.
• Maintain communication among all stakeholders involved in the build-out.
• Produce reports and summaries as required to track project progress and financials.
• Plan meetings and organise project logistics.
• Act as a point of contact for the ESF project team and internal departments.
• Provide administrative support to the General Office when necessary.
• Answer and direct phone calls.
• Support school activities and events as required.
• Perform other duties as directed by the Manager.

Core Competencies Required:

• Proficiency in oral and written English; fluency in Chinese is desirable.
• Proficiency in MS Word, Excel, and other Microsoft applications.
• Strong office administration skills with a focus on HR and financial management.
• Excellent proofreading and editing skills.
• Ability to create and use Google Docs, Sheets, Forms, etc.
• Strong interpersonal and organisational skills.
• Ability to multitask and meet deadlines.

Core Soft Competencies Required:

• Excellent communication and interpersonal skills.
• Strong collaboration and teamwork abilities.
• Problem-solving mind set; proactive and a self-starter.
• Friendly and customer-oriented.
• Detail-oriented with great planning and organisational skills.
• Creative thinker capable of considering different perspectives and finding solutions.
• Independent and able to work under pressure.

Requirements:

• Previous experience in school administration, HR, or procurement is preferred.
• Enjoy working as part of a team in a fast-paced environment.
• High-level customer service skills with the ability to work with demanding clients.
• Reliability, initiative, and strong problem-solving skills.
• Applicants must be permanent Hong Kong residents or possess a valid visa to work in Hong Kong.

For enquiries, please contact Karen Ng at Karen.ng@esfcentre.edu.hk

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

supportstaff Supportstaffadministrator SupportStaffFinAcAd The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.  www.esf.edu.hk