P2P Officer (French Speaker)

Company Description

Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide. 

As part of Groupe BPCE’s international division, Natixis in Portugal designs and delivers solutions for its two core areas – Corporate & Investment Banking and Asset & Wealth Management – as well as transversal services that support all entities across the Group. 

With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group. 

A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem.

Job Description

Team Presentation And Main Goal:

P2P Officer team is involved in P2P PROCESS. In this process, P2P Officer team is in charge of:

• Management of supplier invoices from receipt to preparation for payment (input, recovery…);
• Analysis and monitoring of payment deadlines (analysis of debtor supplier posts, payment delays, unauthorised invoices identification and resolution of blocking points, etc.) in order to ensure that invoices are paid on time;
• Performs checks on invoices;
• Applies invoices validation rules;
• Resolves invoice mismatches autonomously;
• Support and advise the requesters in filling their purchase request;
• Ensures that adequate workflows are launched to resolve invoice mismatches;
• Ensuring the fluidity of the process.

Main Tasks And Goals:

Main goals: Receive invoices, ensure validity, have them validated and prepare payment 

• Recovers direct invoices or credit notes and transfers to scanning center and completes information where necessary, after OCR prefilling;
• Consciously check correct transcription of invoice data and stored;
• Ensures that the invoice received complies with the defined process (must not be subject to purchase request);
• Identifies the validator of the invoice;
• Send the document to validator for validation/process regularization if necessary;
• Receipt of the invoice, performs an invoice quality check including the legal mentions of the invoice;
• Performs manually if necessary, the matching with a regularization Purchase order;
• Prepare the payment: and enter the banking data;
• Support end user in the initiation of purchase requests;
• Answer to user requests;
• Completion / modification of the purchase request when necessary (especially when no catalog)
• Manage and track supply failures;
• Provide technical support to key users;
• Analyze malfunctions and suggest areas for improvement;
• Monitor purchase requests and supplier services;
• Process purchase requests, enter and track orders;
• Propose, update and verify the application of the rules and procedures;
• Check the application of supplier conditions and alert if necessary;
• Follow the deliveries through the receipts that are made by the initiators and restart if necessary;
• Relaunch suppliers in case of delivery delay and inform the requester;
• Ensure and monitor the management of returns and product exchanges;
• Challenge of the buying channel selected;
• Approval of the PR;
• Follow-up of supplier confirmation;
• Closing of the PO when consumed when necessary;
• Technical reception of the good / service in the tool;
• Work on monthly closure of accounts in compliance with the deadlines for closure, etc.);
• Validate invoices with price differences after agreement and validation of buyers.

In some other case P2P Officer can also

• Rejects invoices to suppliers, where applicable;
• Requests credit note from supplier, where needed and performs validation of received credit notes;
• Contact supplier for clarification;
• Reconciles and clears balance in case of discrepancies between goods receipt and invoice receipt;
• Handles transactional enquiries related to invoice and payment;
• Performs legal/VAT compliance check and tax calculations;
• Handles and resolves unapproved invoice cases, supported by Requester, Requester Hierarchy and the Buyer (above Buyer threshold);
• Creates input for urgent payment requests.

Additional Information:

• Takes proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process;
• Updates P2P master data when required (banking information);
• In case of reception of invoice without a mandatory Purchase request, P2P Officer help requester to perform regularization;
• Interactions and operational support to all of our internal contacts in English (e.g: general accounting, management auditors, P2P team, buyers, internal auditors) and external (e.g: suppliers).

Qualifications

• Degree from a Business School or University closely related to Finance and Economics;
• E-Procurement solutions / Purchase to Pay and / or accounting knowledge;
• Ivalua or another Procure to pay tools;
• Knowledge of share service center;
• Knowledge of MS Office (Excel);
• Fluent in French (mandatory), English as as plus. 

Soft Skills:

• Capacity to evolve in an international environment;
• Level of orientation to details;
• Analytical skills;
• Delivery oriented;
• Client centric orientated;
• Autonomous and pro active;
• Operational mindset. 

We will only consider English cv's. 

Additional Information

Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.