Administrative Coordinator

💼 Administrative Coordinator – The Backbone of the Team

📍 Location: Remote | Hours aligned with New York Time (EST)

🔎 Why Pharmbills?

Titles don’t tell the whole story. At Pharmbills, we believe every role is about ownership, growth, and impact. We partner with leading U.S. companies and create long-term cooperation opportunities while building a supportive international team that truly values people.

With over 1,000 team members across 7 countries, we’ve built a culture where your contribution matters and where you’ll be part of something bigger than just daily tasks—you’ll be driving efficiency, connection, and results.

🎯 What’s This Opportunity About?

You’ll be the go-to support for the Team Leader, keeping everything organized, running smoothly, and connected. From scheduling and coordinating projects to ensuring clear communication and accurate records, you’ll be the trusted right hand that makes things possible.

🔥 What’s in It for You?

✅ Real responsibility – you’ll manage processes, not just assist with them.
✅ A stable and people-first environment built on long-term cooperation.
✅ Professional onboarding & training to set you up for success.
✅ A collaborative, international team with no micromanagement.
✅ The chance to contribute to U.S.-based operations while growing from your own location.

👤 What You’Ll Be Doing:

✔️ Managing calendars, projects, and task schedules for the team.
✔️ Tracking activities, notes, and progress—and keeping the team updated daily.
✔️ Handling communication, clarifications, and distributing project reports.
✔️ Maintaining accurate records, databases, and SharePoint files.
✔️ Coordinating orders, supplies, and vendor communication.
✔️ Supporting departmental needs—timecards, payroll updates, and new hire setups.
✔️ Collaborating with other divisions to ensure smooth workflows.
✔️ Taking on additional tasks that keep the department running efficiently.

📚 What You Bring to the Table:

✅ Strong organizational skills with the ability to multitask and manage deadlines.
✅ Excellent written and verbal English communication.
✅ Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
✅ Meticulous attention to detail and accuracy.
✅ Discretion and professionalism in handling information.
✅ Dependability, consistency, and a positive, team-focused attitude.

🤍 Why You’ll Love It Here:

✨ You’ll be part of a supportive environment where what you do makes a difference.
✨ You’ll gain opportunities for growth in a rapidly expanding international company.
✨ You’ll build meaningful relationships across teams and countries.
✨ You’ll be trusted with responsibility, not micromanaged.

At Pharmbills, this isn’t just about keeping things organized—it’s about creating impact, supporting leadership, and building your future in a team that truly values you.

📩 Sounds like a fit? Let’s talk! 🚀