Administrative Assistant I, DC

What's the Short Version?

The Administrative Assistant I, DC is responsible for supporting the Distribution Center leadership team. They serve as a confidential assistant and receptionist for the Distribution Center. The role performs routine office and administrative tasks.

• Shift: 9:30am-6pm
• Salary Rate $20.29-$25.00 (Depending on experience)
• What Will You Be Doing?
• Receive calls and greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
• Provide administrative support to the DC team including photocopying, faxing, mailing, and filing.
• Maintain files and records, including sorting, labeling, filing, and retrieving documents, or other materials.
• Enter data into corresponding system based on reported provide by the DC team; ensure accuracy and integrity of data is maintained.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or management and follow up to ensure actions are completed.
• Review outgoing correspondence; edit written material for accuracy, format, and arrangement of material.
• Compile and prepare routine reports.
• Track inventory and order supplies for certain office and distribution related items.
• Maintain calendars, schedule and coordinate appointments.
• Compile and assist with the processing of vendor invoices.
• Perform other duties as assigned
• Comply with all policies and standards

What Are We Looking For?

• High School Diploma or equivalent
• Less than 1 year of experience in an office environment
• A high proficiency with Microsoft Office Programs.
• Ability to work with customers and co-workers and keep a positive, supportive attitude towards the Company and job; excellent interpersonal skills.
• Ability to work in fast-paced, high-volume environment and meet deadlines.
• Ability to work efficiently with limited supervision.
• Able to work both independently and within a team.
• Administrative skills which must include excellent verbal and written communication skills.
• Attention to detail, organizational, mathematic, analytic, and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Responsive to staff needs, including professionalism, respect and consideration of others.
• Demonstrates flexibility and the ability to quickly adapt to change in the work environment.
• Demonstrates accuracy and thoroughness and monitors work to ensure quality.
• Overtime as required, which may include weekends.