Financial Management Specialist

Job Title

Financial Management Specialist

Job Description Summary

Job Description

Financial Management Specialist

Global Occupier Services, PA

Budapest, Hungary

Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm’s 52,000 employees in more than 60 countries provide deep local and global insights that create significant value for occupiers and investors around the world.

Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $5 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.

We are looking for a driven Financial Management Specialist to be involved in the validation, recharging and settlements of payments relating to validated operational costs. To process all (sub)lease invoices and collect all monies from (sub) tenants and support the allocation of monies relating to any (sub) leases. You will be actively involved in the collection of all VAT invoices, overpayments from landlords/managing agents whilst supporting the allocation of landlord/managing agent refund/returned payments relating to any head or subleases of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to realize the maximum operational cost saving and prevent any additional funding or penalty cost.

You will be involved in the following responsibilities:

• Enable the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice processing, payment management, subtenant management, financial reporting, credit control and all aspects of Accounts Payable/Receivable or any other Lease Finance activity as required
• Supports the junior resource working on the processes and responsible for stabilizing and improving the processes. Ensures that property expenditure reviewed and authorized on behalf of clients are correctly stated in the appropriate records, reconciliations, tenant recharges and reporting activities are actioned on time with the appropriate quality.

Regular Tasks:

Daily and other BAU tasks to deliver:

• Query management for required financial management queries
• Perform ad hoc reporting requests
• Regular monthly reporting
• Update and maintain accounts receivable & payable ledgers
• Preparation and calculation of finance amendments to tenant/landlord accounts
• Minimise invoice volumes awaiting approval or being queried and minimise approval/query resolution times
• Creditor and/or debtor account reconciliations
• Manage service charge and other cost reconciliations
• Review and validate invoice details, investigate and resolve invoice queries
• Support recurring & non-recurring charges’ payment process on time 
• Liaise with creditors to obtain tax invoices for charges paid
• Management of debit balances & returned payments/refunds from creditors
• Liaise with suppliers, managing agents and other 3rd parties to obtain legal documentation in relation to queries
• Obtaining payment approvals (Panel A, Panel B)
• Invoice postings to Property Management & Accounting systems
• Cash collection – written and mostly verbal contact with tenants
• Cash allocation – matching payments received to outstanding receivables
• Prepare monthly / quarterly SLA & KPI reports as required
• Ensuring client requirements and Cushman & Wakefield quality procedures are followed
• Collaboration with other departments (Data, Account Management, In-country team)
• Day to day identification of quality issues and risks and escalation of such issues
• Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
• Provide advice / support to other team members to enable and ensure their contribution to outputs and adherence to procedures
• Supporting the maintenance of BAU process documents
• Internal and external audit support
• Supporting the team's back up structure
• Support, coach and participate in developing analyst colleagues

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes.

INCO: “Cushman & Wakefield”