Contract Specialist

Group Definition: Contract Specialists use knowledge of pre-award and post-award procedures to plan and conduct the contracting process, from the description of the requirements through contract delivery. They perform professional work that involves the issuance of subawards, the procurement of supplies, services, construction, or research and development using formal advertising or negotiation procedures; the evaluation of contract price proposals; and the administration, termination, and closeout of contracts.

Essential Functions

Pre-Award: Financial Assistance Application

• Gather and prepare necessary documentation for financial assistance award applications. Assist the Finance Officer in reviewing proposal documentation and initiating the application submission process.
• Correspond with funding agencies on grant application revision requests.

Post-award: Sub-agreement Issuances and Monitoring

• Guide technical personnel involved in the development of the statement of work or data. Consult with program managers to ensure specifications are clear and the terms and legal provisions are sufficient to safeguard the Commission’s interests.
• Review for completeness and process all Commission contracts, agreements, and cooperative agreements with other government agencies, universities, and private organizations.
• Select the most appropriate type of contractual provisions relating to the type of service, product, material, or construction required when preparing contract documents. Prepare contract documents and modifications including necessary clauses as required by OMB circulars, applicable federal and state agencies, and PSMFC Ensure legal sufficiency of contracts by interpreting federal and state guidelines, directives, policies, and precedents.
• Assist project manager in the preparation of solicitations or sole-source. Respond to inquiries on the solicitation and distribute additional information to all contract bidders based on these inquiries. Work with the project person and the designated committee on the solicitation criteria. Receive and review solicitation responses to determine if criteria have been met. Participate in committee reviews for the award.
• Maintain and update master subcontract index file. Ensure all executed sub-agreements are filed appropriately. Responsible for close-out process and file
• Serve as primary PSMFC contact person for Contracting Office and program managers regarding modifications to contracts, questions on expenditure reports, and correct assignment of cost codes.
• Research, via the internet, issues, trends, and precedents in contracting, e.g. the Federal Register notices and Code of Federal Regulations, case law.
• Responsible for subcontract/subaward compliance and monitoring including risk assessment, debarment and suspension verifications, subaward reporting, audit review.
• Assist program managers with scheduled report submissions.
• Other duties as assigned.

Please attach a Cover Letter and salary expectations along with your application

Qualifications

Minimum Qualification Requirements:

• Bachelor’s degree in business, finance, law, contracts, economics or management.
• In addition, all candidates must present one year of Specialized Experience**.

**Specialized Experience is experience that equips the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position being filled. To be creditable, Specialized Experience must have been equivalent to at least the next lower level in the normal line of progression for the position being filled.

Knowledge Required By The Position:

• Knowledge of the legislation, regulations, principles, practices, and methods used in
• Knowledge of Title 2 CFR 200.
• Ability to integrate contracting services with the general operations of the
• Knowledge of legislation, principles, practices, and methods used in financial assistance
• Knowledge of computerized accounting systems, cost accounting, budget preparation and fiscal control as they pertain to the preparation and administration of contracts.
• Ability to communicate effectively, both orally and in writing, with individuals of various backgrounds and functional disciplines.