Classification Title: Research Administrator II Classification Minimum Requirements:

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

Grant Review

Work in conjunction with the other research administrators in the College to prepare and submit grants and contracts, and work in conjunction with PIs in adjusting grant budgets according to University of Florida (UF) and granting agency guidelines; complete granting agency forms; review all grant applications prior to submission using a comprehensive checklist to ensure completeness and compliance with university and agency guidelines. Such a review shall include correct language and scientific notations that constitute the proposal.

Grant Management/Post Award

Upon the receipt of grant funding, the RA II is responsible for setting up financial reporting methods as designed by the College of Design, Construction and Planning (DCP) and ensuring that all requirements are followed. Responsible for ensuring that all technical requirements of the funding agency are met.

Manage daily Department post award grant/contract project activities. Implement awarded contracts and grants budgets into the university financial system. Serve as liaison between all involved agencies of an awarded contract. Will coordinate reporting requirements by sponsoring agent as well as reconcile and prepare financial reports and supporting work papers as required by University, College and School.
Conduct special cost and/or budgetary studies and analyze findings as requested by administration. Work closely with School personnel, university grant offices, and College for compliance with agency, university policies and Federal regulations.

Manage personnel on research funding within the school as well as cross-college and cross-campus positions. Work with the HR Manager when personnel need to be hired and enter and maintain payroll distributions for research funding.

Financial Records/Reconciliations/Reporting

Reconcile and manage all grant accounts and prepare financial reports and supporting work papers for variety of accounts based around post-awarded contracts and grants. Implement awarded budgets into university financial system and work closely with faculty and PI for revision of budgets when required, no-cost extensions, compliance and training expirations and renewals; reporting; and cost analysis. Provide information as needed to your supervisor, Chairs, Dean’s office or other areas in the College and around campus.

Provide monthly grant reports to the Principal Investigators (PIs) on all their grants, overhead, and any other research related funding. These reports will include month to date, year to date and project period to date data as well as where personnel is currently being charged. Submit copies of the monthly signed grant reports and other documentation to the DCP Grant’s Office, as required.

Manage database and file records for financial revenue and expense monitoring per agency and university policy. Serve as department backup reviewer and approver for travel and purchases in the University PeopleSoft Financial System as it relates to contracts and grants.

Grant Effort Management

Responsible for working with the Manager to enter FAR’s and effort each semester to accurately enter all faculties’ and staffs’ research efforts on grants. This includes both external and internal research funding and working with the academic advisors and finance manager to ensure that teaching and administrative effort is entered correctly.

Expected Salary:

$62,000-$68,000 commensurate with education and experience

Required Qualifications:

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred:

Extensive knowledge of University of Florida, State, and Federal rules, regulations, policies and procedures pertaining to extramural grant and research contracts.
Comprehensive knowledge of the grant proposal process and experience with using multiple research programs such as UF’s UFIRST system. research.gov and/or grants.gov preferred.
Ability to interpret and apply grant & contract guidelines and regulations.
Must be able to work independently with demonstrated problem-solving skills and attention to details.
Excellent verbal and written communication skills.
Skilled in the use of operating systems such as Microsoft office, and Adobe and have the ability to learn new operating systems.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required: No