Assistant Deputy Agency Chief Contracting Officer

Job Description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $90,000 - $100,533.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PROCUREMENT ANALYST.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The Office of the General Counsel (OGC) provides legal representation and advice to the Commissioner and all divisions at ACS. OGC identifies areas of legal vulnerability and coordinates with other Divisions to ensure compliance with court orders, consent decrees, and other legal and regulatory mandates. OGC also works closely with the NYC Law Department to minimize risk and avoid litigation and defend ACS in class action and individual lawsuits. OGC is comprised of six legal units and two non-legal units.

The Office of Procurement, headed by the Agency Chief Contracting Officer (ACCO), is responsible for purchasing necessary goods and services needed to protect the City’s children and families.

Procurement staff are responsible for processing various procurement activities which include, but not limited to, Request for Proposals (RFP), competitive sealed bids, proposal & bid responsiveness reviews, negotiated acquisitions, and competitive & noncompetitive small purchases. The procurement staff shepherd contract awards through the City’s multi-step procurement registration process, which includes approval by internal and external stakeholders. Procurement staff are also responsible for processing all contract actions which include, but not limited to, new awards, amendments, extensions, negotiated acquisition extensions and renewals. In addition, Procurement staff conduct vendor responsibility determinations and register contract awards with the New York City Comptroller’s Office.

ACS is seeking an experienced procurement professional to serve as Assistant Deputy Agency Chief Contracting Officer (ADACCO) to support in the overall management, planning, and operation of the Divisions of Child and Family Wellbeing (CFWB) and Youth and Family Justice (DYFJ) human services contract portfolios within the Office of Procurement. The successful candidate will have worked in a fast- paced environment and have extensive experience in managing City procurements. Candidates should be highly motivated and be able to communicate effectively, demonstrate strong critical thinking, excellent organizational skills, and attention to detail.

Reporting to the DACCO of the CFWB and DYFJ Contracts unit, the ADACCO’s duties will include but are not limited to:

- Supervise a team of procurement professionals responsible for processing human service procurement contracts.
- Serve as Acting DACCO in the absence of the DACCO
- Assist in overseeing the accurate, thorough and timely completion of responsibility determinations and the preparation of contracts for registration.
- Ensure the procurement staff adhere to all applicable rules and policies ensuring the integrity of the procurement process.
- Prepare, review, and evaluate solicitation documents to ensure conformity to agency requirements and citywide standards.
- Reflect a strong customer service ethos, providing technical assistance and timely status reports to divisional staff and vendors.
- Ensure compliance with the requirements of program evaluations of vendor performance in NYC PASSPort.
- Track and report the status of all procurement actions as required.
- Carry out all procurement activities in full compliance of NYC PPB Rules and Laws and in accordance with established procedures.
- Collaborate with vendors, program staff, fiscal staff, and agency oversights to address any procurement related issues.
- Identify and implement quality improvement actions to maximize accuracy and minimize time.
- Assist in coordinating the Competitive Requests for Proposals process as needed.
- Perform special projects and related work as required and at the DACCO's direction, attend planning, coordination and reporting meetings.


ADDITIONAL INFO

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a
candidate for employment with child-caring responsibilities has been the subject of a child abuse and
maltreatment report.

TO APPLY

Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID # 725469.

No phone calls, faxes or personal inquiries permitted.

Note: Only candidates under consideration will be contacted.

PROCUREMENT ANALYST - 12158

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.