Vendor Management Specialist

We are seeking Vendor Management Specialist position based in our Poznań or Warsaw location to join the IT Operations team. This is a fixed term position for 18 months.

Ready to help build a better future for generations to come? 

In an ever-changing, fast paced world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work relentlessly to enrich modern living through our innovative stone wool solutions.

Join us and make a difference! 

Your Future Team:

We are seeking a Vendor Management Specialist to join our IT Operations to manage the full lifecycle of IT vendor contracts for a defined portfolio. From driving process improvements, maintaining robust vendor documentation and dashboards, to facilitating vendor meetings and negotiating and renewing small-to-medium contracts. You’ll foster strong relationships with suppliers and internal stakeholders across IT. This role is ideal for a structured, data-driven professional who enjoys coordinating multiple stakeholders and improving how work gets done.

Key Responsibility Areas:

• Contract lifecycle management: Oversee IT vendor contracts from intake through renewals, driving process improvements;
• Supplier representation and meetings: Facilitate vendor management meetings (e.g., QBRs/MBRs) and ensure actions, risks, and decisions are captured and followed through;
• Documentation and renewals: Maintain accurate documentation for all vendor contracts, monitor contract expiry dates, and lead renewals for small-to-medium suppliers;
• VM data and dashboards: Ensure agreed Digital Vendor Management information, tracking, and dashboards are accurate, current, and accessible to relevant IT stakeholders; own data quality and cadence of updates;
• Negotiations and contracting: Lead commercial and contractual negotiations with small-to-medium suppliers, ensuring alignment to company standards, budget, and risk posture;
• Relationships and stakeholder management: Build and maintain productive relationships with assigned suppliers and key stakeholders (IT product owners, procurement, legal, security, finance);
• Demand management support: Support the organization in maturing and optimizing demand management for third-party services and software (intake, qualification, prioritization, and routing to sourcing/VM).

What You Bring:

• 1.5+ years of experience in vendor management, , commercial operations, or contract administration ideally in IT or technology;
• Hands-on experience managing contract lifecycles, renewals, and small-to-medium vendor negotiations;
• Working knowledge of SLAs, KPIs, and performance management for IT services;
• Strong stakeholder management, meeting facilitation, and communication skills;
• Proficiency Excel/PowerPoint; interest in dashboards or BI tools is a plus;
• Fluency in English;
• Experience supporting demand intake and standardizing processes/templates.

What We Offer:

By joining our team, you become a part of the people-centric work environment of a Danish company. We offer you a competitive salary, permanent contract after the probation period, development package, team building events, activity-based office in Poznan or Warsaw.

Our compensation package on employment contracts includes:   

• An office-first approach: home office is available up to 2 days per week
• Adaptable Hours: start your workday anytime between 7:00 AM and 9:00 AM
• Home office subsidy
• Private Medical Care
• Multikafeteria MyBenefit
• Wellbeing program
• Extra Day Off for voluntary activities

… and while in the office you can also use modern office space with beautiful view and high standard furniture, bicycle parking facilities & showers, chill-out rooms with PlayStation, football table, pool table, board games, subsidized canteen with delicious food & fruit.

Interested?

If you recognize yourself in this profile and challenge, we kindly invite you to apply with CV written in English. 

Who We Are:

We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with more than 12,200 employees, located in 40+ countries with 51 manufacturing facilities… all focused on one common purpose – to release the natural power of stone to enrich modern living.

Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDGs) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the ROCKWOOL Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.     

Diverse And Inclusive Culture:

We want all our people to feel valued, respected, included and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees. 

At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as “The ROCKWOOL Way”. This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity and efficiency.