Executive - Order to cash - Invoice Creation

NECSWS.com

Office

Mumbai, MH, India

Full Time

Company Description

NEC Software Solutions (India) Private Limited! is based in Mumbai (Worli & Airoli) and
Bangalore with an employee strength of 1300+. It is one of the foremost providers of end-
to-end IT services across various sectors. We work with diverse industry verticals which
include publishing, media, financial services, retail, healthcare and technology companies
around the world. Our customers range from two-person startups to $bn listed companies.

We have more than 30 years of experience in providing end to end IT services across the
globe and have earned a reputation for delighting our customers by consistently surpassing
expectations and helping them deliver robust, market-ready software products that meet
the highest standards of engineering and user experience. Supported by more than 1300
exceptionally talented manpower, we are a hub for offshore support and technology
services.

Job Description

Requisites

Education:

Postgraduate (B. Com/Honors) or a bachelor’s degree with relevant experience in OTC Operations.

Experience (Years):

Executive - Graduate with 2 to 4 years of experience
Sr Executive – Graduate with 4 to 6 years of experience

Relevant Experience:

OTC or Accounts Receivable (Sales Order Processing)

Location:

Mumbai (Airoli) and Bangalore

Working Hours:

8.5 hours/day (US Shift)

Role Summary:

Support the Client Finance team in all areas associated with project setup, invoicing, and collections.
The role will also require coordinating with the NEC, sales order processing team, collections and credit management team.

Qualification Criteria/Work Experience

Essential:

Strong knowledge of OTC project setup, invoicing and collection
Working knowledge of SAP Finance module
Experience in shared services/customer facing environment
Understanding of standard operating procedures
Knowledge of system, applications, operating tools, metrics and excel
Good communication skills, plus good verbal & written presentation skills
Flexibility to work within a high growth, rapidly changing environment
Ability to self-motivate and initiate change
Ability to work with colleagues at all levels

Accounts Receivable Responsibilities

Primary point of contact for any invoice creation related queries
Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
Coordinate with order processing team at the time of order fulfilment
Create invoices as per instructions received from RO and process it further as per standard operating procedures
Create accurate invoices based on sales orders, delivery confirmations, or service completion records in SAP
Assist in generation of data for invoice, invoice creation, and invoice dispatch
Coordinate with RO to understand any discrepancies on invoice creation details
Create invoice creation tracker and document relevant details to support invoice monitoring activities
Provides relevant inputs to collections and credit management teams to support them carry out their activities
Investigate and resolve discrepancies or errors in invoices, including issuing credit/debit notes if needed
Work closely with sales, logistics, and finance teams to ensure smooth invoice processing and issue resolution
Respond to queries in a timely and accurate manner
Create data trackers for supporting monitoring activities
Audit data requirement fulfillment by providing requested documents
Assist team leader in a timely and appropriate manner with regards to purchase support activities
Timeliness: Perform invoice creation tasks as per defined Turn Around Time
Accuracy: Ensure 100% accuracy rate in day-to-day activities to ensure Service Level Agreement are met
Sales order processing and Invoice Creation
Accounts Receivable Ledger Management
Prepares Monthly Reports

Key Skills

Financial Accounting and Reporting
Advanced Excel and Spreadsheet Skills
SAP ERP and Accounting Software Proficiency
Team Player