At Karis Disability Services what you do matters. Since 1965, our team has come alongside people with developmental disabilities, and their families, to celebrate each person’s unique gifts as we promote communities where everybody belongs. Driven by our values which are firmly rooted in the Christian faith, together we serve more than 2,000 people each year across Ontario and Saskatchewan, supporting them wholistically - body, mind, soul and spirit. Believing each person is made in the image of God, we welcome everybody to find the personalized supports they need to thrive. Beyond Canada, our global work impacts over 300,000 people across 60 communities in six countries. Learn more about Karis Disability Services at www.karis.org.

Full-Time, Permanent

Donor Database & Insights Specialist

(40 hours/week)

Waterloo Office (In-Office)

Are you detail-oriented, data-driven, and passionate about making a difference through donor engagement? Karis Disability Services is seeking a Donor Database & Insights Specialist to ensure the integrity and effectiveness of our donor data systems and support strategic fundraising efforts.

This role is central to maintaining accurate donor records, processing gifts with precision, and delivering insightful analysis that drives donor engagement and campaign success. You’ll be the go-to expert for our donor database, supporting the fundraising team with timely reporting, segmentation, and stewardship coordination.

Key Responsibilities

Gift Processing & Donor Records

Accurately process and receipt all types of donations.
Provide exceptional donor service and stewardship.
Coordinate with Finance for reconciliation and fund alignment.
Manage third-party giving portals and year-end receipting.
Ensure compliance with CRA, PIPEDA, and CASL regulations.

Donor Database Administration

Serve as the lead administrator and trainer for the donor database.
Maintain high data integrity and implement system improvements.
Manage integrations with platforms like Mailchimp, Eventbrite, and Canada Helps.
Run segmented queries and prepare donor lists for campaigns and events.
Coordinate database cleanups and capability enhancements.

Fundraising Insights & Reporting

Deliver actionable insights and reports on donor trends and campaign performance.
Support event registration tracking and donation analysis.
Conduct prospect research and assist with donor recognition efforts.

What You Bring

Experience:Minimum 2 years in a data-driven, technical, and customer-facing role.
Education:Post-secondary degree in a related field. Experience with Raiser’s Edge is a strong asset. Finance or accounting background is a plus.
Skills:
- Expert proficiency in donor database systems
- Advanced Microsoft Office skills
- Strong analytical and reporting capabilities
- Excellent communication and organizational skills
- Ability to manage multiple priorities with accuracy
- Commitment to donor confidentiality

Application Deadline: September 22nd, 2025, at 9:00 am

Apply with a cover letter and résumé by September 22nd, 2025, at 9:00 am, to the attention of the Development Strategies Manager Via the ‘Apply Now’ feature.

Start Date: October 2025

Hourly Rate: $29.48 - $33.30

Karis Disability Services seeks to hire a workforce that represents the diversity of our communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.